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Research-related forms and documents

 
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Research-related forms and documents

 

General UVA and SOM forms
SOM volunteer form
SOM employee responses to emergency conditions (print and post):  legal size/ letter size
Approval of External Activities Form (SOM; required before initiating external consulting)
Request for Extension of Employment of a Postdoctoral Research Associate (UVA)
Faculty departure checklist (Provost's office)
Equipment inventory change request (Form P-1; for the transfer of UVA equipment to another institution)
Request for approval of a postdoctoral fellowship (from SOM HR web site)
SOM overview of safety issues associated with research areas

UVA internal funding programs
Interim support ( VPR description of program and application form and SOM implementation)
SOM Research and Development Grants Program - application form

Institutional documents for proposals to external sponsors
Office of Grants and Contracts deadline policy (Effective January 2011)
NIH 2012 Common Deadlines
Federal rate agreement
Institutional information (federal audit agency, congressional district, DUNS number, fringe rates, etc.)
IRS tax-exempt 501(c)(3) letter

Institutional grant and contract forms (pre- and post-award)
SOM proposal approval sheet ("Goldenrod") (general version/eSnap version)
Time release form (for use when routing proposals)
SOM proposal checklist
Paperwork required for consortia on NIH proposals
SP23 form (preliminary account request, grant/contract change request)
SP30 form (subcontract request form)
UVA Oracle supplemental proposal information (for new Oracle fields)
Sole source justification
Check deposit form
Consortium/contractual agreement (for proposed subcontracts)

Conflict of interest, consulting
Approval of External Activities Form (for consulting and related activities)
Guidelines for Option 1 Consulting Agreements
Request for exemption of conflict of interest for research activities

NIH forms and documents
NIH Guide notice of salary limitation
SF424 SOM Guide abbreviated 2011
SF424 - sample face pages 1 and 2
PHS 398 forms
PHS 2590 forms
PHS 2590 supplemental information (aka "three questions")
PHS 3734  - Relinquishing Statement
HHS Form 568 - Final invention statement (Form is available in eRA commons electronically)
NIH closeout instructions

Recent NIH notices
 F and K applications- reference letters due on deadline date (January 2011)
Changes to PHS 398 (paper) and SF424 (electronic)
Changes to align forms with Enhanced Review Criteria
Changes to PHS 2590 Noncompeting Continuation Progress Report, Including E-SNAP
Table of page limits
Details of recent application changes

Training grant- and fellowship-specific documents and forms
Training grant time release form
NIH fellowship stipend levels
NIH site on research training grants and fellowships (general information)
PHS 416-1 (Electronic)
PHS 416-5 - NRSA Research Fellowship Activation Notice
PHS 416-9 (NRSA Continuation)
PHS 6031 - NRSA  Payback Agreement Form
PHS 6031-1 - NRSA Annual Payback Activities Certification Form
Tuition remission for graduate students
Note: Effective January 2011 the use of the eRA Commons xTrain System is mandatory to electronically prepare and submit PHS 2271 (Statement of Appointment) and PHS 416-7 (Termination Notice) forms. Paper appointment and termination forms will no longer be accepted.

Contract and clinical trial documents
Contracts checklist (for clinical trials, MTAs, NDAs, consortium agreements, etc.) 
Confidentiality disclosure (nondisclosure) agreement request form
Drug study questionnaire
Recommended practices for institutional cost recovery on industry sponsored clinical trials

Material transfer agreements (MTAs)
MTA request form for incoming materials
MTA request form for outgoing materials