Emergency information

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Emergency information

 

This page provides emergency information concerning School of Medicine facilities, and is maintained by the Office for Research and Office of the Chief Administrative Officer.  This page will be updated periodically, unless power or internet outages intervene.

 

CURRENT EMERGENCY OUTLOOK - GLOBAL LEVEL  Hurricane logofloodearthquake

There are no weather events of concern at this time.

 

HOW TO REPORT PROBLEMS IN YOUR FACILITY

To report problems such as outages, water leaks, etc., contact HS Physical Plant at 924-2267.  A summary of how to respond to various emergency conditions and systems failures (8.5” x 14” yellow sheet) should be posted in all offices and laboratories at the SOM.  A copy of that document can be accessed here.

 

CURRENT SOM PROCEDURES FOR NOTIFICATION OF EMPLOYEES - LOCAL EVENTS

  • Effective July 2, 2012, the Dean's Office will send emergency messages using SOM Alerts, a subset of the UVA Alerts system; signing up for UVA Alerts means you will receive UVA-wide and SOM notifications of emergency information.  (This requires that SOM employees sign up for UVA Alerts using the method given at that site.)  People who receive a SOM or UVA Alert message should notify others in their lab, office, department, or center to ensure full coverage for volunteers, visitors, and others who might be in the vicinity.
  • Supply chains for emergency fuel (for generators), dry ice, and liquid nitrogen have been strengthened.  We will make every attempt to ensure delivery of these essential items.  When deliveries are made to central locations such as lobbies or loading docks, signage will be provided in those buildings.  Look for such signs near the lobby elevator.
  • If a major disruptive event occurs, the Dean’s office will do the following:
    • Update this web site as permitted by internet connectivity and electrical service.
    • Richard Allen will join the Medical Center Command Center and will act as a conduit for information between SOM and both the institution and utilities.  He will relay information to a SOM emergency site, which initially will be located in McKim 3027.  If the McKim site must be abandoned, signage will be placed either on that door or at entries to McKim to direct individuals to the new location.
    • The Dean’s Office will send personnel to the research buildings to help with specific issues.  This is not a comprehensive solution, as our representatives cannot be in all buildings simultaneously.
  • If a major event occurs, you should do the following:
    • Exercise care in coming to the office/laboratory.  If web access is available, consult the Virginia Dept. of Transportation road conditions site and the UVA emergency information page.  The University's weather phone message can be accessed at 924-7669 (924-SNOW).  Know whether your position is "designated" or "non-designated," as defined by UVA HR, and follow instrucctions on whether to come to work, based on your status.
    • If you are at work during an emergency and receive no emergency information from your department or the Dean's Office, check first with your department administration.  If they are not available, send a runner to the SOM emergency site (see above; exercise care in sending employees between buildings).  A lack of transmitted or posted information is probably due to a breakdown of either utility infrastructure or the SOM communication system.

 

WHAT CAN I DO IN ADVANCE OF AN EMERGENCY?

As a research "best practice," provide all new members of your research group with the SOM overview of safety issues associated with research areas.  Consider posting a hard copy in your lab or clinical research area.

Sign up for SOM Alerts at the web site for UVA Alerts.  This will allow you to receive text messages and e-mails concerning emergency events and can notify you if the University has been shut down.  We recommend that you sign up for SMS messages on your mobile devices and for e-mail notifications on your UVA and personal e-mail addresses.  (The duplication will overcome outages in cell phone systems, internet, or campus network.  Also, SMS messages are limited to 160 characters, whereas e-mails can contain more detailed information.)

Become familiar with accessing the UVA emergency site (linked from the top of the UVA home page).

Create a local phone chain and make sure everyone in your group understands their responsibilities and the need to act cautiously if conditions warrant.  (Each department has an emergency plan that is updated periodically; make sure the contact information for your group is up to date.)

Consider having your freezers monitored centrally.  Facilities Management monitors hundreds of devices across the University, and notifies owners if failure conditions (e.g., temperature rise above a specific threshold) are met.  Monitoring of a single unit requires a one-time investment of ~$1,500 and a monthly fee of ~$7.  Contact:  W. David Reed (982-4650; wdr@virginia.edu).

 

EMERGENCY POWER CORDS

The SOM has stored extension cords in the following locations, under the control of the individuals listed.  Additional keys to storage cabinets are held in the Dean’s Office (by Richard Allen, Bruce Shifflett, and Steven Wasserman).

 

Building

Room

Responsible person

Phone

Key #

Aurbach

Loading dock

Jim Fredrick

2-3601

391E

Jordan

6068

Kevin Cox

4-1942

B106

MR4

6011

Sharon Heyka

4-9108

353E

MR5

2100

Amanda Smart

2-4100

L735

OMS

4782

Gene McClurken

4-9213

T593

Snyder

Loading dock

Robert Nakamoto

2-0279

L735


SPARE -80 FREEZER

The School of Medicine owns an ultralow freezer that can be used in the event that your own unit's compressor has died.  The Facilities Management HVAC group controls the freezer (phone 24/7:  x4-2267; contact:  Jeff Gibson).  This freezer is for short-term, emergency use only.