External invoice policy

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External invoice policy

Office of Research Core Administration policy on past-due external invoices

University of Virginia policy is that invoices are to be paid within 30 days. After that time, they are considered delinquent.

External invoices are created when the Office of Research Core Administration runs the monthly invoicing program, and sends invoices to clients either by US mail or by e-mail, depending on preference. When an invoice is 31 days old, ORCA will send an e-mail reminder to the client and copy the core director on that e-mail.

At this point, the core director has the option of contacting the client and working with them to resolve payment, This can be co-ordinated with Michelle Bryant-Taylor in the Office of Research Core Administration.

Invoices over $200 which remain unpaid after 60 days will be turned over to Accounts Receivable department of the University of Virginia.