Procedures for notifying SOM employees

Procedures for notifying SOM employees

CURRENT SOM PROCEDURES FOR NOTIFICATION OF EMPLOYEES - LOCAL EVENTS

  • Effective July 2, 2012, the Dean's Office will send emergency messages using SOM Alerts, a subset of the UVA Alerts system.  When you sign up for UVA Alerts you will receive both UVA-wide and SOM notifications of emergency information.  If you receive a SOM or UVA Alert message you should notify others nearby to ensure full coverage for volunteers, visitors, and others who may not have signed up for the service.
  • Supply chains for emergency fuel (for generators), dry ice, and liquid nitrogen have been strengthened.  We will make every attempt to ensure delivery of these essential items.  When deliveries are made to central locations such as lobbies or loading docks, signage will be provided in those buildings.  Look for such signs near the lobby elevator.
  • If a major disruptive event occurs, the Dean’s Office will do the following:
    • Update this web site as permitted by internet connectivity and electrical service.
    • Richard Allen will join the Medical Center Command Center and will act as a conduit for information between SOM and both the institution and utilities.  He will relay information to a SOM emergency site, which initially will be located in McKim 3027.  If the McKim site must be abandoned, signage will be placed either on that door or at entries to McKim to direct individuals to the new location.
    • The Dean’s Office will send personnel to the research buildings to help with specific issues.  This is not a comprehensive solution, as our representatives cannot be in all buildings simultaneously.
  • If a major event occurs, you should do the following:
    • Exercise care in coming to the office/laboratory.  If web access is available, consult the Virginia Dept. of Transportation road conditions site and the UVA emergency information page.  The University's weather phone message can be accessed at 924-7669 (924-SNOW).  Know whether your position is "designated" or "non-designated," as defined by UVA HR, and follow instrucctions on whether to come to work, based on your status.
    • If you are at work during an emergency and receive no emergency information from your department or the Dean's Office, check first with your department administration.  If they are not available, send a runner to the SOM emergency site (see above; exercise care in sending employees between buildings).  A lack of transmitted or posted information is probably due to a breakdown of either utility infrastructure or the SOM communication system.