Mulholland Position Descriptions

Mulholland Position Descriptions

a.      The President shall

i.    Be a rising 4th year student. In addition, experience with Mulholland Society and a 4th year schedule predominantly in Charlottesville are strongly encouraged, but not required.

ii.    Call and chair regular meetings of the Mulholland Society Council and coordinate the setting of the agenda.

iii.    Serve as the spokesperson for the Society.

iv.    Appoint the chairperson of any standing committee of the Mulholland Society unless otherwise specified by the Constitution.

v.    Call and chair regular meetings of the Mulholland Society Executive Committee.

vi.    Represent the medical student body on various faculty/administration committees as required by said committees.

vii.    Chair the Appointments Committee.

viii.    Assist in the coordination of student activities with the Medical Alumni Association.

ix.    Serve on the Student Medical Education Committee.

x.    Co-chair the Orientation Committee for the incoming first years.

xi.    Serve as the senior student representative to the Clinical Medicine Committee.

xii.    Serve as the senior student representative to the Curriculum Committee.

xiii.    Serve as medical student liaison in the Development Office of the School of Medicine.

xiv.    Be responsible for review and revision of the Mulholland Constitution on an annual basis.

b.     The Vice-President (2) shall

i.    Be a rising 3rd year student.

ii.    Perform the duties of the President in the event of his/her absence or incapacity as requested by the President.

iii.    Succeed to the Presidency should the office become vacant, in which event elections for the Presidency will be called within two weeks of its vacancy. The Vice-President receiving the majority of the votes will succeed the President and the other will carry on the duties of the Vice-President.

iv.    Coordinate the activities of all standing committees of the Society and student participation in the Student Affairs Committee.

v.    Serve on the Finance Committee chaired by the Mulholland Treasurer.

vi.    Assist during the Orientation program for the incoming students.

vii.    Organize the “Big Sibs” program of the Society.

viii.    Coordinate the “Dinner with the Dean” program.

ix.    Coordinate “Meet the Faculty” luncheons once per semester.

x.    Coordinate the Student Activities Fair during the Orientation program.

xi.    Oversee the Pre-med Mentoring Program. Strongly suggest that VP appoints someone to take the lead role on administration.

xii.    Serve as the Society’s student organization and club contact liaison.

c.      The Treasurer shall

i.    Be a rising 2nd year student.

ii.    Manage the General UVA Student Activities Account.

iii.    Manage the Mulholland Wachovia Account.

iv.    Provide regular, detailed updates to the Society regarding the aforementioned accounts.

v.    Chair the Finance Committee.

vi.    Coordinate the receipt of funds from the fiscal administrator and to oversee their distribution in accordance with the decisions of the Council.

d.     The Secretary shall

i.    Be a 1st year student elected in the fall.

ii.    Coordinate the handling of all official correspondence of the Society.

iii.    Record and preserve the minutes of all proceedings of the Executive Committee and the Society.

iv.    Chair the Publications Committee.

e.      The Social Chair (2) shall

i.    Be a rising 2nd year.

ii.    Work closely with the Society President, Treasurer, and Dean of Student Affairs during the planning of social events.

iii.    Call and chair regular meetings of the Social Committee.

iv.    Serve on the Finance Committee chaired by the Mulholland Treasurer.

v.    Co-chair the Orientation Committee with the Mulholland President.

vi.    Plan, promote, and administer an agenda of social events designed to reflect the diverse interests of all medical students. These events include, but are not limited to, New Student Orientation, Spring Foxfield, Alumni Tailgate, Halloween Party, Semi-formal/Bonfire, Formal, and the publication of the Hedonist.

vii.    Handle the allocation of the Social Fund.

viii.    Submit a yearly budget to the Finance Committee and to file reports of social activities and finances with the Council.

f.      The Community Service Chair (2) shall

i.    Be an incoming 1st year elected in the fall who will serve through the spring elections of their 2nd year. This person will serve in conjunction with the next incoming 1st year elected the following fall.

ii.    Be responsible for coordinating community service projects through the Mulholland Society. These will include, but are not limited to, a philanthropic Orientation event, annual Boo House, and the annual 5k race.

iii.    Chair the Community Service Committee.

iv.    Serve on the Orientation Committee.

v.    Serve on the Hospital-wide Community Service Committee.

vi.    Advertise community service opportunities to the School of Medicine.

g.     The AAMC Organization of Student Representatives (OSR) Representative (2) shall

i.    Be a position open to all students. There shall be one representative and one alternate, the highest vote recipient being the representative. The alternate AAMC OSR Representative will accompany the OSR Representative, in an unofficial capacity, to regional and national meetings.

ii.    Represent the Society, along with the alternate, at the OSR regional and national meetings.

iii.    Call and chair meetings of the OSR Committee.

iv.    Serve on the Student Medical Education Committee.

v.    Serve on the Student Affairs Committee and consult with leaders of student groups.

vi.    Disseminate information obtained through AAMC newsletters and meetings to the Society in written form.

vii.    Submit a written report to the Council and Dean of the School of Medicine concerning activities of the OSR representative and alternate at national and regional meetings in a timely fashion.

viii.    Work with the Council in matters pertaining to the Liaison Committee on Medical Education (LCME) site visits.

ix.    Act as a liaison between the Society and other medical schools for the sharing of information of mutual interest.

h.     The University Student Council Representative shall

i.    Be a position open to all students. Elections are coordinated through the University Board of Elections separate from the SOM.

ii.    Attend regular University Student Council meetings.

iii.    Attend regular Mulholland Society Council meetings and to keep the Society informed of University council issues and actions.

i.       The University Honor Committee Representative (2) shall

i.    Be a position open to all students. Elections are coordinated through the University Board of Elections separate from the SOM.

ii.    Carry out his/her duties as described by the Honor Committee.

iii.    Inform the Mulholland Society about honor issues and activities.

iv.    Attend at least one Mulholland Society meeting per semester to report on honor activities.

v.    Introduce the first-year class to the honor system during orientation.

j.       The University Judiciary Committee Representative (2) shall

i.    Be a position open to all students. Elections are coordinated through the University Board of Elections separate from the SOM.

ii.    Carry out his/her duties as described by the Judiciary Committee.

iii.    Inform the Mulholland Society about issues and activities surrounding the University’s Standards of Conduct.

iv.    Introduce the first-year class to the Judiciary System during orientation.

k.     Student Insurance Representative shall

i.    Be a position open to all students.

ii.    Advise the VP for Student Affairs of UVA about the insurance plan that is endorsed by the University.

iii.    Attend all Student Health Insurance Committee (SHIC) meetings and presentations.

iv.    Keep students informed about policy changes.

v.    Solicit opinions on issues to be voted on within the SHIC.

vi.    Represent the opinions of the medical student body within the committee.

l.       The Web Designer (2) shall

i.    Be an incoming 1st year elected in the fall who will serve through the spring elections of their 2nd year. This person will serve in conjunction with the next incoming 1st year elected the following fall.  Knowledge of programming in HTML or other languages is not a necessity but will assist in Web Designer duties.

ii.    Maintain the Mulholland Society webpage.

iii.    Post the minutes of the Society on the Mulholland webpage in a timely manner.

iv.    Coordinate the fall and spring Society elections in conjunction with the Mulholland Society President.

m.   Electives Committee Representative shall

i.    Be a rising 4th year student.

ii.    Attend the Student Medical Education Committee (SMEC) meetings.

iii.    Serve as a student representative on the Clinical Medicine Committee (Chaired by Dr. Wilson).

iv.    Attend electives committee meetings and review student’s elective forms and participate in discussion of proposed electives.

n.     The Lounge Manager shall

i.    Be a position open to all students.

ii.    Be responsible for making reservations for individuals and student groups via a web-based calendar.

iii.    Maintain the lounge and coordinate calling maintenance for repairs when necessary.

iv.    Coordinate the use of the Mulholland Lounge yearly budget.

v.    Act as the liaison between housekeeping and the Society.

vi.    Assist the Council in the revision of the lounge policies.

vii.    Maintain a record of the lounge damages and expenditures.

o.     The Gym Manager shall

i.    Be a position open to all students.

ii.    Ensure that the gym remains in good repair and is kept clean.

iii.    Coordinate the use of the gym budget allocation.

p.     The Medical Alumni Association Representative shall

i.    Be a rising 4th year student who accurately represents the varied interests of the student body

ii.    Be dedicated to leading his/her class through the transition between student and alumni.

iii.    Attend all Medical Alumni Association Board of Directors meetings and speak/vote on issues facing the Board of Directors on behalf of the student body.

iv.    Help organize events in conjunction with the Medical Alumni Association including, but not limited to, the White Coat Ceremony, MAA Annual Meetings, Match Day, and MedConnect events.

v.    Spearhead and coordinate the committee in charge of implementing the 4th year class giving campaign to the MAA. 

vi. Lead the MAA Ambassador Club along with a staff member of the MAA, including communicating tasks to club members, leading a yearly meeting, recruiting new members, and giving input for club projects.

q.     The Student Advocacy Committee Representative (4) shall

i.    Be a position comprised of four representatives per year serving for the duration of medical school. Two will be incoming 1st years elected in the fall during First Year class elections. Two will be rising 3rd years elected in the spring by the entire student body. Elected students may also serve in other leadership positions in the University or Medical School.

ii.    Represent their class on a Committee consisting of students from all four classes as well as key faculty/staff from the Medical School.

iii.    Be responsible for hearing, evaluating, and acting on reports of abuse of medical students. Reports include sexism, racism, sexual and racial harassment, racial discrimination, verbal abuse, or other types of unprofessional or offensive behavior directed at students.

r.      The Human Investigation Review Board (IRB) Representative (2) shall

i.    Be open to two rising 4th year students.

ii.    Attend all committee meetings and fulfill responsibilities dictated by the committee chair.

iii.    Ensure the protection of human subjects in clinical research.

s.      The Student Medical Education Committee (SMEC) Representative (5) shall

i.    Be open to one rising 4th year student elected in the spring, two rising 3rd year students elected in the spring, one rising 2nd year student elected in the spring, and one 1st year representative elected in the fall.

ii.    Serve as expert opinions to the Mulholland Society regarding Curriculum matters.

iii.    Ensure two representatives attend the Mulholland Council meeting (typically the 4th year Chair representing clinical sciences and the 2nd year representing basic sciences).

iv.    Be Chaired by the 4th year student whose additional roles include serving on the Clinical Medicine Committee (Chaired by Dr. Wilson), and both attend and appoint one other representative (usually the 2nd year SMEC representative) to the Curriculum Committee (Chaired by Dr. Innes).

v.    Be governed by the SMEC constitution found in Appendix I.