Grand Rounds & RSS

Grand Rounds & RSS

OVERVIEW:
UVA Grand Rounds & Regularly-Scheduled Series (RSS)

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There are two steps which must be completed in order for your RSS session to be awarded credit:

1)    The series must be approved by the CME Committee; and

2)    All required documentation must be received within 30 days of the session date.  Credit can only be awarded to sessions for which the documentation requirements have been met.  (See RSS documentation checklist)

Regularly Scheduled Series (RSS) CME Coordinator 'Lifesavers'

RSS CME Coordinators perform a vital function documenting conferences and events that provide continuing medical education to UVA's physicians and health professionals.  Each quarter we recognize one RSS CME Coordinator who has submitted at least 90% of their CME documentation within the required time period.

Congratulations and thank you to the recipients of our RSS CME Coordinator Lifesaver Awards:

April-June 2014

(Alphabetical by organization) Joy DeMatteis (ACMS), Patti Jenkins (Anesthesiology),  Melissa Shupe  (Cardiology), Kim Lamal (Dermatology), Amanda Fortune (Endocrinology),   Karen Rush (Gen. Medicine),  Kathy Crosier (Infectious Diseases),  Charlene Kaufman (Ctr Biomed Ethics),  Judy Morris (Interventional Radiology),  Diane Spencer (LSLC),  Judy Tharpe   (Nephrology),  Carol Mawyer  (Ophthalmology),  Ronnie Bean (Otolaryngology/Otology),  Karen Clark (Pathology),  Joanne Palmer (Physical Medicine & Rehab) Tammy Tuthill   (Piedmont Liability Trust),  Jean Eby (Public Health Sciences),  Cheryl Etelvari   (Pulmonary and Critical Care),  Karen Rush (Gen. Medicine),  Vicki Testerman (Surgery),  Lynn Good/Suzanne Queheillat  (Transplant Services)

January - March 2014

(Alphabetical by organization) Joy DeMatteis (ACMS), Melissa Shupe (Cardiology), Karen Rush (Gen. Medicine), Kathy Crosier (Infectious Diseases),  Judy Morris (Interventional Radiology), Diane Spencer (LSLC), Diana Farrell (Office of Clinical Research), Judy Tharpe   (Nephrology), Carol Mawyer (Ophthalmology), Ronnie Bean (Otolaryngology/Otology), Karen Clark (Pathology), Christine Saunders (Pediatric Cardiology), Tammy Tuthill  (Piedmont Liability Trust), Jean Eby (Public Health Sciences), Cheryl Etelvari  (Pulmonary and Critical Care), Amanda Fortune (Rheumatology),  Vicki Testerman (Surgery), Lynn Good /Suzanne Queheillat  (Transplant Services)

 

Documentation Requirements:

Notes:

  • All documents (and correspondence) must be submitted electronically to RSS Email Dropbox
  • Standardized subject line format:  Please include the abbreviated RSS title for your series (see “Abbreviated RSS Titles” document) and the date of the session for which you are writing or sending documentation using the MMDDYYYY format.  This will allow us to process your data more efficiently.
  • Please limit one session date per email.  However, multiple attachments are encouraged, but must all relate to the session identified in the subject line.
  • If you experience trouble sending large files via email, you may want to try converting your powerpoint presentations into .pdf documents.

Documentation to be submitted BEFORE each session:

Please submit at least five business days PRIOR to each session to the email dropbox: RSS Email Dropbox :

  • Announcement of Programs by Email (Flyers) and  any other publicity for the event.  Please copy the email dropbox  RSS Email Dropbox on your email notice (flyer) on the same day you send it to your email distribution list.  Always include: Dept/Div, speaker's name, credentials, institution, topic/title and CME learning objectives, date, time, and location, as well as the appropriate and current CME accreditation statement.
  • Completed COI Faculty Disclosure Form for each speaker – Individual disclosures must be sent electronically to  RSS Email Dropbox either as a .pdf (with a hand-written signature) or speakers can email their disclosures containing their electronic signature or attach their disclosure to their email confirming they completed their disclosure.  Please always identify the educational event (by date and overall name of grand rounds or other activity, e.g. 5/2/12 Surgery Grand Rounds) in the subject of the email.
  • Curriculum Vitae (CV) for each non-UVA speaker.  It is not necessary to submit CVs for UVA faculty members.
  • Presentation materials – PowerPoint presentations, handouts, references, etc. as appropriate. Please reduce the file size of the presentation by saving it as a .pdf prior to sending it to RSS Email Dropbox .
As the accredited provider, it is the responsibility of the Office of Continuing Medical Education to ensure that all educational activities meet the Updated Criteria for Compliance with the ACCME ‘s Accreditation Elements.  These documents are needed in order to ensure a quality educational experience that is free from bias and meets the educational needs of the learner (knowledge, competence, or performance).    These items must be received five days prior to the activity to allow adequate time for review and revision, if needed.

Documentation to be submitted AFTER each session:

Please submit as soon as possible, but no later than 30 days following the session. Ideally, post-session documentation should be submitted prior to your next session.

Notes:

  • All documents (and correspondence) must be submitted electronically to RSS Email Dropbox
  • Standardized subject line format:  Please include the abbreviated RSS title for your series (see “Abbreviated RSS Titles” document) and the date of the session for which you are writing or sending documentation using the MMDDYYYY format.  This will allow us to process your data more efficiently.
  • Please limit one session date per email.  However, multiple attachments are encouraged, but must all relate to the session identified in the subject line.
  • If you experience trouble sending large files via email, you may want to try converting your powerpoint presentations into .pdf documents.

Documentation to be submitted BEFORE each session:

Please submit at least five business days PRIOR to each session to the email dropbox: RSS Email Dropbox :

  • Announcement of Programs by Email (Flyers) and  any other publicity for the event.  Please copy the email dropbox  RSS Email Dropbox on your email notice (flyer) on the same day you send it to your email distribution list.  Always include: Dept/Div, speaker's name, credentials, institution, topic/title and CME learning objectives, date, time, and location, as well as the appropriate and current CME accreditation statement.
  • Completed COI Faculty Disclosure Form for each speaker – Individual disclosures must be sent electronically to  RSS Email Dropbox either as a .pdf (with a hand-written signature) or speakers can email their disclosures containing their electronic signature or attach their disclosure to their email confirming they completed their disclosure.  Please always identify the educational event (by date and overall name of grand rounds or other activity, e.g. 5/2/12 Surgery Grand Rounds) in the subject of the email.
  • Curriculum Vitae (CV) for each non-UVA speaker.  It is not necessary to submit CVs for UVA faculty members.
  • Presentation materials – PowerPoint presentations, handouts, references, etc. as appropriate. Please reduce the file size of the presentation by saving it as a handout, with 6 slides to a page, 'printing' it to an Adobe .pdf file prior to sending it to RSS Email Dropbox .

 

As the accredited provider, it is the responsibility of the Office of Continuing Medical Education to ensure that all educational activities meet the Updated Criteria for Compliance with the ACCME ‘s Accreditation Elements.  These documents are needed in order to ensure a quality educational experience that is free from bias and meets the educational needs of the learner (knowledge, competence, or performance).    These items must be received five days prior to the activity to allow adequate time for review and revision, if needed.

Documentation to be submitted AFTER each session:

Please submit as soon as possible, but no later than 30 days following the session. Ideally, post-session documentation should be submitted prior to your next session.