Site Visit Schedule

Site Visit Schedule

Note: This schedule is merely a template for the site visit. The LCME team secretary has the authority to change some of these meetings, and is able to expand, shorten or alter sessions in order to accommodate the distinctive characteristics of the school being visited or to ensure that all topics to be addressed in the survey report are reviewed. UVA SOM won’t know if or how the schedule will be changed until 2-3 months before our LCME site visit.

LCME Mock and Site Visit Schedule

Sunday: Background, Governance, Administration and Overview
5:00 pm Team caucus
6:00 Dean’s perspective: Accomplishments, goals, challenges
Discussion items include:
  • Strengths and weaknesses of the school; changes since last LCME survey, if appropriate; major current issues
  • School’s goals and directions; principal findings of institutional self-study
  • Organizational relationships of college with university and teaching hospital(s); organization of dean’s staff; interaction of dean with college’s governance organization, councils, committees, and academic departments
  • Financial status and projections
  • Research programs and funding
  • Status of facilities for education, research, and patient care
  • Faculty development: appointment tracks, promotion, tenure
Monday: Educational Program
8:30 Educational program design, implementation, management, and evaluation
Discussion of the following topics:
  • Educational objectives, outcome measures, and how they are integrated throughout the curriculum
  • General design of the curriculum; coverage of disciplines and subject areas required by accreditation standards
  • Appropriateness of instructional methods and student assessment strategies for the achievement of the school’s objectives
  • Resident preparation for teaching and assessing students
  • System for implementation and management of the curriculum; adequacy of resources and authority for the educational program and its management
  • Methods for evaluating the effectiveness of the educational program and evidence of success in achieving objectives; comparability of educational experiences at all sites
10:30 Break
10:45 Library and information services
  • Role of the library and information services in the educational program; adequacy of resources and services for the achievement of institutional goals
11:15 Tour of educational and support facilities (led by student guides)
  • Inspection of lecture halls, small group classrooms, labs, and study areas used for pre-clerkship education of medical students. Visit to library and computer learning facilities. If time allows, team may also review clinical skills labs, student lounge and relaxation areas, or student services offices. The team may be divided or tour as a group.
Noon Lunch with pre-clerkship students
  • Discussion of student life; personal, academic, career, and financial counseling, financial aid; health services; infection control education and counseling; the learning environment and student mistreatment policies; student perspective of the curriculum, teaching, and assessment/grading; students’ role and perceived value of student input in institutional planning, implementation, and evaluation
1:30pm Required Courses and Clerkships
  • Discussion of notable achievements and ongoing challenges in individual courses and clerkships; contributions of individual courses and clerkships in achieving institutional educational objectives; adequacy of resources for education, including availability of faculty to participate in teaching; preparation of residents and graduate students for their roles in medical student teaching/assessment
1:30 First-year Courses (Group A) and Second-year Courses (Group B)
2:30 Complete First-year Courses (Group A) and Second-year Courses (Group B)
3:30 Break
3:45 Required Clerkships (Groups A and B)
Tuesday: Students, Educational Resources, Finances, Departments
8:30 Group A: Academic counseling and learning environment (including student Promotion and dismissal policies and due process issues)
  • Effectiveness of academic counseling; policies and procedures for student advancement and graduation and for disciplinary actions; review of standards of conduct and policies for addressing student mistreatment
Group B: Career counseling; Electives; Fourth-year courses
  • Career guidance strategies; advanced and subspecialty clerkships and electives for rounding out clinical education of medical students
9:15 Group A: Admissions; financial aid & debt management counseling and Services
  • Discussion of admissions process, selection criteria, quality of applicant pool and matriculants; policies and goals for diversity; financial aid services and debt counseling;
Group B: Personal counseling; health services
  • Review of student health services and health and disability insurance; personal counseling and mental health services; immunizations and policies regarding exposure to infectious diseases and environmental hazards
10:15 Break
10:30 Special programs; MD/PhD and other joint degree programs; research for medical students or educational innovations
  • Discussion of special educational opportunities; MD/PhD and other joint degrees, research opportunities
11:00 Hospital tour(led by student guides)
  • Inspection of clinical, educational, and student support facilities
Noon Lunch with junior and senior students
  • Discussion of student life; personal, academic, career and financial counseling; financial aid; health services; infection control education and counseling; the learning environment and student mistreatment policies; student perspective of the curriculum, teaching, and assessment/grading; students’ role and perceived value of student input in institutional planning, implementation, evaluation
1:30 pm Finances
  • Adequacy of finances for the achievement of the school’s missions; recent financial trends and projections for various revenue sources; financial health of and market conditions for the clinical enterprise
2:15 Resources for clinical education
  • Meeting with the leadership of major clinical education facilities, focused on the adequacy of resources for medical student education (e.g., physical facilities, patient numbers and variety, regulatory or compliance constraints, etc.). The team may split to allow for individual meetings or the team may meet with all affiliates as a group.
3:00 Break
3:15 Basic science departments
  • Successes and ongoing challenges in administrative functioning of departments; adequacy of resources for all missions (research, scholarship, teaching); departmental support for faculty and graduate programs; balancing of research and other academic demands on faculty
4:15 Clinical departments
  • Successes and ongoing challenges in administrative functioning of departments; adequacy of resources for all missions (clinical, research, scholarship, teaching); departmental support for faculty and residents; balancing of clinical and academic demands on faculty
Wednesday: Faculty, Academic Environment, Exit Conferences
8:00 Light breakfast with junior faculty
  • Discussion of faculty development and mentoring; positioning for promotion and tenure; teaching and assessment skills; perceptions of curriculum and students; understanding of institutional goals; role in faculty governance; faculty life
9:00 Institutional faculty issues (Tenure and promotion, faculty governance, faculty development, etc.)
  • Discussion of faculty appointment, promotion, and tenure policies; faculty development opportunities; effectiveness of faculty governance; faculty compensation and incentives; opportunities for collegial interaction among faculty
10:00 Break
10:15 Graduate program in basic sciences; basic science and clinical research
  • Discussion of funding, quality, and review of graduate training programs in basic sciences; levels of scholarly productivity and health of the research enterprise
11:00 Team Caucus and Lunch (Private Session)
1:00 pm Exit Conference with Dean
1:45 Exit Conference with university leadership and the dean