System Leader Minutes 05/12/10

System Leader Minutes 05/12/10

University of Virginia School of Medicine
Systems Leadership Community
Minutes – 05.12.2010

Health Sciences Library Room 1212 (Mock Learning Studio), 4:00 p.m.

Present (underlined) were: Brian Behm, Alan Binder, Robert Bloodgood, Megan Bray, Chris Burns, Mary Bryant, Troy Buer, Bobby Chhabra, Pam Clark, Bruce Cohen,  Eugene Corbett, Alan Dalkin, John Dent, Don Innes, Kambiz Kalantarinia, Stuart Lowson, Jen Marks, Melanie McCollum, Mo Nadkarni, Bart Nathan, Selina Noramly, Chris Peterson, Mitch Rosner, Mark Russell, Neeral Shah, Allan Simpson, Jonathan Truwit, Linda Wagoner-Fountain, Mary Kate Worden, Zhen Yan, Elizabeth Bradley, Addeane CaelleighTerri Ellison, John Jackson, Karen Knight, Darci Lieb, Jim Martindale, Veronica Michaelsen, Sue Pollart, Lisa Herrman, Brad Bradenham, Andrew Pfeffer, Jason Woods

Convenor:  Don Innes


  1. Textbooks and related learning tools were discussed.  Karen Knight explained that the Library wants the Leaders to choose the textbooks and resources that they consider best for their subject areas and that the Library will find a way to provide access.  Librarians are concerned that the Leaders are making choices based on whether the Library has easy access rather than naming their true preferences.  An updated (April 15) list of textbooks and resources recommended by the Systems, and including information about their availability through the Health Sciences Library, was distributed (copy attached)..  Don Innes emphasized that the Leaders need to make their final choices soon so that a list of required texts can be sent to the Admissions Office to be given to students.  Don Innes and Karen Knight will agree on a short list of textbooks, circulate it to the Leaders, and (after revision, if any) will send it to Admissions and the University Bookstore.

  2. UME Allocation of funds to Clinical Sciences (Systems) Leaders was explained by Don Innes (copy of handout attached).  In general, clinical faculty are compensated based on the specific educational activities they conduct; basic science faculty are compensated through the Basic Science Funding Model (payments to the Department that cover the faculty’s participation); clinical Thread Leaders are paid a flat amount, while basic science Thread Leaders are compensated through the Basic Science Funding model.  Content Leaders who conduct teaching activities will be compensated for them separate from the compensation for leadership.

  3. System Support is being organized for the new teaching activities.  Darci Lieb described the large amount of database work required to capture necessary information for each instructional unit.  She and her staff are meeting with Systems Leaders—beginning with MCM, CPD, and Microbes— to collect detailed information, which faculty members should be gathering for the database.

  4. Oracle is used to gather basic information on who teaches which educational activities, and the Finance Office will download this data quarterly to allot compensation for UME teaching.   John Jackson explained this process and distributed a handout showing the basic Oracle screen that captures the data (copy attached).  It is very important that the System enter the information correctly and update it with any changes.  System Leaders will be alerted shortly before the Finance download so that they can check the quarterly data.

  5. Thoughts on general guidelines for teaching activities in the new curriculum were presented in a handout and reviewed briefly by Don Innes.  The handout (copy attached), by Don Innes and Veronica Michaelsen, presents the general thinking and assumptions that underlie the design of teaching activities in the new curriculum. 

  6. Next meeting, June 9, 4:00 p.m.  . What items would you like to have addressed at future meetings? Send me an email at