University of Virginia School of Medicine 
Systems Leadership Community
February 9, 2011
Minutes

Present (underlined) were:  Brian Behm, Alan Binder, Robert Bloodgood, Megan Bray, Chris Burns, Mary Bryant, Troy Buer, Bobby Chhabra, Pam Clark, Bruce Cohen,  Eugene Corbett, Alan Dalkin, John Dent, Allison Innes, Don Innes, Kambiz Kalantarinia, Stuart Lowson, Jen Marks, Melanie McCollum, Mo Nadkarni, Bart Nathan, Selina Noramly,  Chris Peterson, Ellen Ramsey, Mitch Rosner, Mark Russell, Neeral Shah, Allan Simpson, Jonathan Truwit, Linda Wagoner-Fountain, Mary Kate Worden, Zhen Yan, Elizabeth Bradley, Addeane Caelleigh,  Terri Ellison, John Jackson, Karen Knight, Darci Lieb, Jim Martindale, Veronica Michaelsen, Sue Pollart, Lisa Herrman, Brad Bradenham, Andrew Pfeffer, Jason Woods.  Students attending:  first-year:  Long Vinh (part of meeting).

Convenors:  Chris Burns and Bart Nathan

1. Curriculum management and support.  Dr. Sabrina Nunez is the assistant professor of medical education who will work with systems to prepare materials.  
   
   
2. Scheduling classroom space during the “overlap period.”  Each year from August through early January (the overlap period), two classes of preclerkship students will use the Learning Studio and Auditorium (Lecture Hall).   A new class will be working through the first six months of the curriculum (C2S, MCM, and Microbes), while the other class finishes the final six months (DPR, Endo-Repro, Heme, C2S-2).  A policy has been devised for scheduling the LS and LH:
   
   The default schedule will be 
   
   

   i.	“1st years” in LH 8:00-10:00 and in LS 10:00-12:00
   ii.	“2nd years” in LS 8:00-10:00 and in LH 10:00-12:00

   
   Systems Leaders may exchange locations of specific sessions by mutual agreement; however
    

   i.	The classes may exchange rooms only once each morning
   ii.	The minimum session time is one hour [50 min.]; rooms may not be exchanged on the half hour.

          
3. TBL team being developed.  Don Innes reported that a special TBL team is being organized to “operate” the TBL sessions with the faculty content specialists.  The team will handle the mechanics of the sessions, thereby creating more consistency and continuity across sessions and systems.  The content faculty will be responsible for design, but the team will also help in guiding development of materials.
   
   
4. Pulmonary schedule and planning.  Jonathan Truwit described the schedule for the Pulmonary unit and the C+P+R combined week (with Renal and Cardio).  During the discussion, the following areas were identified as needing changes:  (a) add the weekly CPD patient presentations and wrap up, (b) not cover Friday’s materials on any exam that opens on Friday, (c) schedule independent learning or reviews on the morning before a summative exam opens, (d) add a substantial orientation session on the first day of the system, (e) move afternoon labs to CPD or into morning hours, (f) assure that half of all weekends are free of exams, (g) lighten the load of TBL sessions in the combined week.
   
   
5. Agenda items moved to the March meeting.  The following agenda items will be carried over to the March 9 meeting:
   
   

   a.	Evaluations of faculty by students
   b.	Policies and procedures for student absences
   c.	Challenges to summative exams and students’ review of exam answers
   d.	Use of generic and brand names for drugs

                      
6. Next scheduled meeting.  The next meeting will be Wednesday, March 9, 2011, at 4:00 p.m. in the Learning Studio of the Medical Education Building.