Minutes 09.11.13

Minutes 09.11.13

University of Virginia School of Medicine
Pre-Clerkship Meeting
Minutes – 09/11/13

Claude Moore Medical Education Building, Room G165, 4:00 p.m.

Present: Dela Alexander, Laurie Archbald-Pannone, Randy Canterbury, Eva Casola, Celia Dennison, John Dent, Elizabeth Gay, Don Innes, Kambiz Kalantari, Robin LeGallo, Janet Lewis, Darci Lieb, Ulrike Lorenz, Melanie McCollum, Bart Nathan, Sabrina Nunez, Barb Rogers, Paula Roy, Neeral Shah, Melanie Tomlin, Anne Tuskey, Linda Waggoner-Fountain, Mary Kate Worden, Michelle Yoon 

  1. Format of Future Pre-Clerkship Meetings Going forward, all pre-clerkship meetings will open with a tutorial on things such as X-Credit, Oasis, etc. In addition, we hope to get Thread Leaders involved by having them discuss what is going on with their threads throughout the curriculum. We would also like to get reports from various course and System Leaders on things that did and did not work in their courses and systems.

  2. Test Guidelines The new test guidelines, approved at the 9/5/13 Curriculum Committee meeting, were distributed and discussed:

    A. If after review an assessment item is dropped, no students receive credit for the item, nor is credit given to everyone.  

    B. If after review there is more than one correct answer on an item, the correct answers will be accepted for credit. [This will start with SMD17.  With SMD16 this will be done going forward starting with cardiovascular.]

    C. Formative, summative and practice questions must be in USMLE format.

    D. The questions used for in-class formative activities, e.g. clicker questions and as study aids don't necessarily need to be in USMLE format, but they should not overtly violate our current assessment standards, i.e. no "except" questions or negatively phrased questions, etc.  All questions should be positively phrased.

  3. Kambiz Kalantari Presents on the Renal System Dr. Kalantari discussed the successes and challenges of the Renal System.

    Successes: Of all of the sessions, Dr. Kalantari cited the CPC session as the most successful.

    A.   At the beginning of each week, the students were given the weekly PowerPoint schedule, which included the schedule of PRLs and for which sessions they needed to be completed. Dr. Kalantari stated that it is much easier to do this if you keep a repository of the schedules in Collab to use from year to year.

    B.   He front loaded each week with new information and did not teach any new materials on Fridays. Fridays were devoted to review and active learning type sessions.

    C.   Most of the class time was devoted to cases. Student prepared for the cases the night before with readings and PRLs. The cases were all podcasted and there were about 80 students present at each case session. Dr. Kalantari switched up the format of the case sessions so that some of them involved finding a diagnosis, some were predicting lab results, and in some the students were given findings and had to write a cases.

    D.   Pharmacology sessions were well received because they were team taught by the pharmacology and physiology faculty. Randy Canterbury commented that the team teaching method works well in many systems and he encourages people to use it, especially to teach pharmacology.


    A.   Students disliked a particular session in which two instructors team-taught, but instead of introducing new information or doing active learning, the instructors just lectured on information the students had already read the night before. Dr. Kalantari has spoken with these instructors and they have attended some training sessions, so he is not sure where to go from here.

  4. X-Credit Tutorial Sabrina Nunez did a brief tutorial of some of the features of X-Credit. The tutorial included:

    A.   How to log in and navigate

    B.   How to search the curriculum libraries using the basic and advanced search functions and categories

    C.   How to view associated questions: Only questions that are mapped to Learning Objectives will appear in the search. Only the performance statistics for the current year will show; not the statistics from previous years

    Ulrike Lorenz mentioned that some of the faculty were upset because they quality questions they wrote were showing up as “Not used in any exam.” This is because practice questions are marked as such. It was suggested that maybe the wording should be changed to avoid confusion.

    D.   How to create reports

  5. Questions/Issues From the Tutorial 

    A.   There is currently not a search function that allows you to search all systems except for a particular system(s). This would be useful to find out topics that are being taught outside your system.

    B.   When you conduct a search, LOs are displayed by their short description. Currently, the Instructional Support Coordinators enter these, so instructors will have to provide them if they would like them to appear a specific way.

    C.   Currently, Med2 sessions cannot be linked to review LOs from Med1. This is in the process of being fixed so that review LOs can be properly linked.

    D.   Melanie McCollum asked if there is any policy on the review exam questions that we ask: can we reuse questions or do we have to ask new ones? There is currently no policy regarding the use of new or old questions.


Paula M. Roy, M.L.S.