Minutes 03.14.12

Minutes 03.14.12

University of Virginia School of Medicine                 
Systems Leadership Community
February 8, 2012

Medical Education Building, Simulation Center Conference Room, 4:00 p.m.



Present (underlined) were:  Dela Alexander, Brian Behm, Alan Binder, Alex Bitzer, Robert Bloodgood, Elizabeth Bradley, Megan Bray, Mary Bryant, Chris Burns, Addeane Caelleigh, Randy Canterbury, Eva Casola, Anne Chapin, Bobby Chhabra, Pam Clark, Bruce Cohen,  Eugene Corbett, Alan Dalkin, John Dent, Marcel Durieux, Terri Ellison, Elizabeth Gay, Allison Innes, Don Innes, John Jackson, Kim Joyce, Kambiz Kalantarinia, Karen Knight, Darci Lieb, Keith Littlewood, Stuart Lowson, Jen Marks, Jim Martindale, Melanie McCollum, Veronica Michaelsen, Mo Nadkarni, Bart Nathan, Selina Noramly, Sabrina Nuñez, Dick Pearson, Chris Peterson, Sue Pollart, Bart Ragon, Ellen Ramsey, Barbara Rogers, Mitch Rosner, Paula Roy, Mark Russell, Neeral Shah, Allan Simpson, Nassima Ait-Daoud Tiouririne, Melanie Tomlin, Jonathan Truwit, Keith Underwood, Linda Wagoner-Fountain, Casey White, Mary Kate Worden, Elizabeth Wright, Zhen Yan 

Student Representatives:  Richard Rueb (2012), Kaitlyn Snyder (2013), Michael Hrdy (2014 ) 

Convener: Bart Nathan & Chris Burns


1.      Improving the System Leaders (SL) Committee. 

In response to Dr. Canterbury’s comments to the committee in March, the system leaders came together in special session to discuss the issues he raised. This was followed by an anonymous survey sent to system leaders to poll their views on the role and function of the committee. Twenty system leaders completed the survey The results were presented at the March meeting and emailed to the system leaders, to Dr. Canterbury, and to Dr. Bloodgood, the Chair of the thread leader committee.


The survey showed that the system leaders feel that the committee has a valuable role to play, although there was little consensus on what that role is and how it should be accomplished. There was strong opposition to an executive sub-committee.


Other points of agreement

1. Smaller more focused meetings including select thread leaders and support staff.

2. Engage the content thread leaders more effectively.

3. Consider alternative meeting times.

(The co-chairs are poling the group to identify possible alternative meeting times.)


Comments during the meeting (not included in the results document)


  • Dr. Canterbury noted that he is discussing the issue of clinical faculty release time for system administration with the Dean to improve participation in the committee meetings.


  • Dr. White raised the question about how systems are held accountable for compliance with policies and procedures, such as the 50% active learning requirement. There was discussion about the need for additional faculty development because sessions are not always as advertised and we have a limited pool of faculty to choose from.


  • Dr. Innes engaged the group in a discussion about ways to make better use of the Friday forum. Suggestions included inviting system leaders to attend well in advance of their systems and putting a summary of the forum on the web site.


  • Dr. Bloodgood shared his view as the Chair of the Thread Leader Committee on ways they can better be involved in the systems. He explained that Thread Leaders feel underrepresented in the curriculum and can be very helpful with vetting materials, planning sessions, and coordinating content across the curriculum. Ideas included speed dating, requiring each system to meet with a group of thread leaders, or email communications between thread and system leaders further in advance of the system beginning. Dr. Innes will send the description of Thread Leader/System Leader responsibilities.


The next regularly scheduled monthly meeting will be April 11, 2012. Room TBA.