Minutes 12.14.11

Minutes 12.14.11

University of Virginia School of Medicine 
Systems Leadership Community
December 14, 2011

Medical Education Building, Learning Studio, 4:00 p.m.

(underlined) were:  Dela Alexander, Brian Behm, Alan Binder, Robert Bloodgood, Elizabeth Bradley, Megan Bray, Mary Bryant, Chris Burns, Addeane Caelleigh, Randy Canterbury, Eva Casola, Anne Chapin, Bobby Chhabra, Pam Clark, Bruce Cohen,  Eugene Corbett, Alan Dalkin, John Dent, Marcel Durieux, Terri Ellison, Melissa Hirst, Allison InnesDon Innes, John Jackson, Kim Joyce, Kambiz Kalantarinia, Karen Knight, Darci Lieb, Stuart Lowson, Jen Marks, Jim Martindale, Melanie McCollum, Veronica Michaelsen, Mo Nadkarni, Bart Nathan, Selina Noramly, Sabrina Nuñez, Dick Pearson, Chris Peterson, Sue Pollart, Ellen Ramsey, Barbara Rogers, Mitch Rosner, Paula Roy, Mark Russell, Neeral Shah, Allan Simpson, Nassima Ait-Daoud Tiouririne, Melanie Tomlin, Jonathan Truwit, Keith Underwood, Linda Wagoner-Fountain, Mary Kate Worden, Elizabeth Wright, Zhen Yan.  Student Representatives:  Richard Rueb (2012), Kaitlyn Snyder (2013), Michael Hrdy (2014 ) 

Conveners:  Bart Nathan and Chris Burns


  1. Pilot of giving immediate feedback on summative exams.  Chris Burns (MIS—SMD2015) and Alan Dalkin (Endo-Repro—SMD2014) commented on their experiences of allowing students to receive immediate feedback on their scores on two recent summative exams. 

    (a)    In each case, the change went smoothly.  They noted different problems.  Dr. Dalkin described the technical problem that the first 26 students who took the exam could not enter challenges.  The correct box (“switch”) had not been checked to allow entering challenges; the problem was corrected.  Dr. Burns reported that the sine students did not read the instructions about entering challenges before getting the feedback on answers and there upset that they could enter their challenges.

    (b)   There is no policy yet on allowing students to review exams again later.  Students want the opportunity to review answers to formatives again when they later study for summative.[This has subsequently been done]

    (c)    Some student in MIS thought they had initially failed until the exam was reviewed by Drs. Burns and Martindale the following Monday

    (d)   It was suggested that System Leaders need detailed instructions on all the things they need to do a specific way when setting up exams.  Kim Joyce replied that her staff is working on that.

  2. Report on Endo-Repro System.  Alan Dalkin reported that the system ended well.  A success that they repeated was linking some overnight quizzes to the next day’s content.  Next year they will work out better which activities are better suited to which room and arrange the schedule accordingly.  In response to a question, he said that 35-40 faculty had taught in the system, roughly half Endo and half Repro.  The System Leaders were present the whole time.

  3. Summary of the NxGen Friday Forum.  Veronica Michaelsen reported on recent Friday meetings.  SMD2015 likes TBLs a great deal and wants more of them; they also like case discussions with clicker questions.  Students in both classes continue to ask that learning objectives be refined and better linked to the assigned resources and that they be posted as early as possible.  Overall, the curriculum needs mechanisms for getting information to a whole class.  Finally, she asked System Leaders to give feedback on whether end-of-system reports are helpful, whether anything is missing from them, and whether any parts are not useful.

  4. Goals of Teaching.  Chris Burns noted that the faculty need to understand the goals and expectations of faculty who teach in the new curriculum.  System Leaders need a clear, concise document or website to point to that lays out explicitly what is expected so that the faculty will know what they are to be evaluated on.

  5. Collaborative Learning Award.  Bart Nathan reported on establishment of an award for students for collaborative learning.  Students nominate recipients, with 3-5 awards being given each year to those who receive the most nominations.  A focus group on December 15 will help the committee refine the nomination questions.  The Alumni Association will pay for the certificates, pins, and cash awards. 

  6. How can the System Leaders Group help System Leaders?  Chris Burns asked the System Leaders how the meetings can be more productive and how the group can help the systems be more productive and successful.  Comments included (a) regular feedback (reports; learn about policy changes, XCredit changes, resolution of problems with attendance policy for patient interviews; awareness of changes in medical education support (technology; new approaches tried successfully), awareness of what is being dropped or changed in other systems (so that planning can take it into account).

  7. How remediation will be handled.   In response to a question, Allison Innes noted that the Academic Standards and Achievement Committee is meeting January 10, when members will review records of students who failed something and will decide the nature of the remediation.  She noted that students in this situation know that they must complete any remediation before they can be promoted and are eligible to take the USMLE. 

  8. Celebration for SMD2014.  Randy Canterbury noted that there will be a party/celebration for the Class of 2014 during the Transitions to Clerkship curriculum.

Next meeting.  The next scheduled meeting is Wednesday, January 11, 2012, at 4:00, in the Learning Studio of the Medical Education Building.