University of Virginia School of
Systems Leadership Community
July 13, 2011
Medical Education Building, Learning Studio, 4:00 p.m.
Present (underlined) were: Dela Alexander, Brian Behm, Alan Binder, Robert Bloodgood, Elizabeth Bradley, Megan Bray, Chris Burns, Mary Bryant, Troy Buer, Addeane Caelleigh, Randy Canterbury, Eva Casola, Bobby Chhabra, Pam Clark, Bruce Cohen, Eugene Corbett, Alan Dalkin, John Dent, Terri Ellison, Allison Innes, Don Innes, John Jackson, Kim Joyce, Kambiz Kalantarinia, Karen Knight, Darci Lieb, Stuart Lowson, Jen Marks, Jim Martindale, Melanie McCollum, Veronica Michaelsen, Mo Nadkarni, Bart Nathan, Selina Noramly, Sabrina Nuñez, Dick Pearson, Chris Peterson, Sue Pollart, Ellen Ramsey, Mitch Rosner, Mark Russell, Neeral Shah, Allan Simpson, Nassima Ait-Daoud Tiouririne, Jonathan Truwit, Keith Underwood, Linda Wagoner-Fountain, Mary Kate Worden, Elizabeth Wright, Zhen Yan. Student Representatives: Richard Rueb (2012), Kaitlyn Snyder (2013), Michael Hrdy (2014 )
Note: Attendance records were not kept for the meeting.
Convener: Chris Burns
- Reimbursement and Responsibilities for Clinician Systems
Leaders. Troy Buer has emailed to all clinician System
Leaders a message with the revised statement of reimbursement for
clinicians who serve as system leaders. Drs. Canterbury, Innes,
Nathan, and Burns reviewed the 2009 statement and revised it to reflect
current practice and expectations. Reimbursement is 0.1 FTE for
whole year plus 0.7 FTE for the System period, divided among clinical
System Leaders. Bart Nathan highlighted the revised
responsibilities for clinician system leaders: be present for the
whole morning session (at least one system leader be present); identify
students with professional or academic problems and refer them
appropriately; provide guidance for students (almost all of this is by
email); maintain the website (review for accuracy, oversee changes);
liaison with other system instructors; evaluate faculty; attend monthly
meetings (minimum = 80% of all meetings); work with the Evaluation
Community. If a system leader does not meet the revised criteria,
reimbursement may be reduced.
Revised “System Leaders Job Description"
- Oasis to be used for all education resources for a
session. John Jackson explained that each session
(event) has a unique URL and consequently all resources for the session
can be linked to that URL. Bart Nathan commented that some
sessions have similar names, which can confuse students; having the
Oasis link removes that confusion and allows students to find all
resources in a single place. Also, the calendar (class schedule)
will be kept only in Oasis; the schedule in Student Source is being
eliminated. All changes to the Oasis calendar will be made by the
Medical Education Support staff; System Leaders must notify the staff
to make the changes and review to see that they are correct. The
PowerPoint calendar (as previously used in the Student Source) can
still be used for planning, but it must not be distributed to
- Review of revised MCM system for SMD2015.
Selina Noramly and Linda Waggoner-Fountain revised the revised MCM
* There will be 3 summative and 3 formative assessments.
* SIM and CPD sessions are scheduled at the same times each week. Chris Burns said that the Microbes System will follow this same schedule for SIM and CPD. * Admin time is built in for advising students, answering questions, etc. An entire hour is included in the early weeks; by weeks 4 and 5, only 15 minutes is scheduled; no admin time is scheduled later. They recommend that other systems use this approach.
Several other issues were raised during discussion: negotiating changes to the default schedule for use of the Learning Studio and the Lecture Hall; paying clinical faculty who prepare modules in Camtasia (for example); the difficulty of doing Camtasia modules well without an audience. Also, John Jackson and Karen Knight noted that the sessions on managing in an electronic/paperless environment are scheduled two weeks into MCM. They commented that SMD2014 students will speak during Orientation for SMD2015. Six students have volunteered to speak.
- Use of Discussion Boards. Chris Burns said
that a presentation/discussion about using Discussion Boards would be
postponed because those with the most experience were not at the
meeting. After discussion, it was agreed that workshops about
discussion boards would be held for faculty, principally in September
and October. In general, curriculum leaders want to discourage
students from using Google Docs and encourage them to use discussion
boards. Although discussion boards require system leaders’ work
to set up, they cut down considerably on email traffic.
- Systems Leaders give feedback to system
faculty. Bart Nathan reported that Don Innes is working
on ways to allow System Leaders to digest and transmit feedback to
system instructors. Chris Burns commented that it is a
responsibility to the faculty both to improve teaching but also because
some need peer evaluation for P&T. He added that he takes
notes during all presentations so he can later do a note for the
faculty member if requested. Bart Nathan said that he and Mary
Kate Worden kept a running log of comments about sessions and
- Medical Education Retreat. The retreat,
which focused on SMD2015, will be discussed in a future meeting.
- Suggestion for organizing the time in monthly System Leaders Meetings. The suggestion is to hold a short “business meeting” at the beginning, with the rest of the time used for focused discussions or training for interested subgroups.
Next meeting. The next scheduled meeting is Wednesday, August 10, 2011, at 4:00, in the Learning Studio of the Medical Education Building.
Rev. July 2011