Minutes 06.15.11

Minutes 06.15.11

University of Virginia School of Medicine Systems Leadership Community
June 15, 2011

Medical Education Building, Learning Studio,
4:00 p.m.

Present (underlined) were:  Dela Alexander, Brian Behm, Alan Binder, Robert Bloodgood, Elizabeth Bradley, Megan Bray, Chris Burns, Mary Bryant, Troy Buer, Addeane Caelleigh, Randy Canterbury, Eva Casola, Bobby Chhabra, Pam Clark, Bruce Cohen,  Eugene Corbett, Alan Dalkin, John Dent, Terri Ellison, Allison Innes,   Don Innes, John Jackson, Kim Joyce, Kambiz Kalantarinia, Karen Knight, Darci Lieb,   Stuart Lowson, Jen Marks, Jim Martindale, Melanie McCollum, Veronica Michaelsen, Mo Nadkarni, Bart Nathan, Selina Noramly, Sabrina Nuñez, Dick Pearson, Chris Peterson, Sue Pollart, Ellen Ramsey, Mitch Rosner, Mark Russell, Neeral Shah, Allan Simpson, Nassima Ait-Daoud Tiouririne, Jonathan Truwit, Keith Underwood, Linda Wagoner-Fountain, Mary Kate Worden, Elizabeth Wright, Zhen Yan.  Student Representatives:  Richard Rueb (2012), Kaitlyn Snyder (2013), Michael Hrdy (2014 )

Convenor:  Chris Burns


  1.  Experiences of the GI System Leaders.  Nareel Shah reviewed the problems that the leaders encountered during the GI System, which ends this week.  He noted they were not prepared for the realities of running the system and next year will do more preparation earlier.  As problems, he noted  (a) clinical faculty members’ very negative reactions to the time needed to prepare classroom sessions in the NxGen Curriculum, (b) lack of clear policies about student absences as well as inconsistencies in information given to the leaders about current policies, (c) feelings of lack of help and support in designing active learning sessions, especially TBL, (d) difficulty of creating examinations (writing new questions in required formats), (e) clicker problems, (f) persistent problems of faculty submitting their learning objectives, teaching materials, and exam questions at the last minute or not at all and their resistance to making changes when the work is not appropriate.  He noted positive achievements, especially students’ liking for GI problem sets.  

    In comments afterwards, various leaders of previous systems noted that these were continuing problems they had all experienced.  All commented that next year would be easier.  There was considerable discussion of the difficulty of getting faculty to deliver required materials (LOs, classroom materials, exam questions), to revise them as needed, and to integrate their work with the rest of the system and with other systems.  Various systems leaders offered specific suggestions, based on their experience and on the changes being made by MCM.

  2. System Leaders’ Proposed Policies.  The System Leaders for MCM, MSI, and MBB prepared a list of recommendations for SMD2015 curriculum.  A number of policies were discussed, and the outcomes are now posted in the student handbook.   

  3. Approved schedules for Preclerkship Curriculum for Class of 2014 and Class of 2015.  Don Innes distributed the revised schedule for the current Class of 2014, showing the newly introduced Fall Break during Week 60 (Sept 26-30).

    SMD 14 Weekly Schedule
    SMD 15 Weekly Schedule

  4. Agenda items not covered during the meeting.  Two agenda items were not discussed and will be covered in the next meeting:
    (a)    50% active learning goal for SMD2015
    (b)    Assistance with assessments – Jim Martindale

  5. Next meeting.  The next scheduled meeting is Wednesday, July 13, 2011, at 4:00, in the Learning Studio of the Medical Education Building.