Minutes 11.15.12

Minutes 11.15.12

University of Virginia School of Medicine
Curriculum Committee
Minutes – 11/15/12


Pediatric Conference Room, 4:00 p.m.

Present (underlined) were: Gretchen Arnold, Robert Bloodgood, Stephen Borowitz, Megan Bray,  Donna Chen,  Peter Ham, Donald Innes (Chair), John Jackson, Keith Littlewood, Nancy McDaniel,  Bart Nathan, Amita Sudhir,  Linda Waggoner-Fountain, Casey WhiteBill Wilson,  Mary Kate Worden,  Jeremiah GarrisonDebra Reed (secretary)

  1. Announcement:

     Clerkship Review Reminder   All clerkship self-evaluation data has been received and forwarded to the review subcommittees.    Subcommittees should review the submissions and conduct interviews with the Clerkship Directors by November 19.    The subcommittees will report to Curriculum Committee December 14.  The reviewers should prepare a one-two page document outlining strengths and weaknesses of the clerkship reviewed and include recommendations. The document can be sent to the Clerkship Director (CD) for factual approval if the reviewers wish to do so – a short 1-2 day turnaround time is recommended for the CD review of the document.  After the Curriculum Committee sees these reviews on 12/14, a formal report will be sent to the Clerkship Directors allowing implementation of needed improvements by the beginning of the clerkship year in March, 2013.

  2. Transition course.  The Committee discussed the leadership, budget and curriculum plans for the Transition course being designed for March 2013.   Creating a “global” passport that addresses skills required and obtained throughout the clerkships is possible in Oasis and the Committee agreed that developing this type of passport should be explored.

  3. Intersession.  The Committee discussed plans for leadership, curriculum and budget for the mid-clerkship intersession that is in development.    It was suggested that a CPD faculty member be hired to manage the day-to-day operations of the clerkships as well as the transition course, intersession and perhaps Cells to Society.    This will be explored with the Dean’s Office.    FT support for this position would need to be determined.  Goals and expectations for all activities in the transition course must be determined.  Method must be developed to assess competency for each activity as well.

    Suggested activities for Intersession

    It was noted that students remain in their college groups throughout the clerkships now so they should have contact with their CPD groups in the clerkship period.

    Some OSCEs that might be appropriate for the transition course no matter which clerkships students had completed were mentioned:

    These OSCE’s should all be clinically oriented. They might also provide data to Medical Education about the effect of sequence of clerkships on student skills.

    It was suggested that fourth year students be surveyed to find out what they think should have been covered in the curriculum and was not specifically addressed.

  4. Patient interviews during the pre-clerkship curriculum.  The Committee discussed the patient interview portion of the MCM/systems curriculum.  Some of the systems especially in the second year (i.e. Endo/Repro, Pulmonary) have additional patients visit the classroom beyond the one CPD patient visit each week.  The Committee agreed that these patient encounters are valuable and should be encouraged.  They also agreed that all patient presentations (CPD and those initiated by system faculty) should be governed by the same guidelines.  Casey White will draft a set of guidelines and this will be presented to the System Leaders for input.  The guidelines will include policies on student notification when a patient will be in the classroom, policies on defining the specific time in Oasis so that the patient session in not recorded, and the logistics of parking, payments and release paperwork.  CPD management and Medical Education support staff should be consulted in defining the policy.

  5. SMD16 Second Year Curriculum.  The SMD16 weekly curriculum schedule was reviewed and approved by the Committee.   In 2013, Renal will begin on 8/1 followed by Cardiovascular on 8/26/13 and Pulmonary on 9/30.  This is a reordering of these three systems made necessary by the absence of the Cardiovascular System Leader in August.  The Curriculum Committee will review this sequence after October 2013 to determine whether this sequence should remain in place or whether the previous sequence should be reinstated for 2014.


Donald J. Innes, Jr., M.D.