University of Virginia School of Medicine
Curriculum Committee
Minutes – 11.04.10 

Pediatric Conference Room, 4:00 p.m.

Present (underlined) were: Gretchen Arnold, Robert Bloodgood, Megan Bray, Troy Buer, Chris Burns, Donna Chen, Eugene Corbett, Thomas Gampper, Wendy Golden, Donald Innes (Chair), Keith Littlewood, Jim Martindale, Veronica Michaelsen, Mohan Nadkarni, Linda Waggoner-Fountain, Bill Wilson,  Mary Kate Worden,  John Hemler,  Christina Portal,  Nicole White, Debra Reed (secretary)  

1. Announcements:
   
   Call for nominations for the 2010 – 2011 Teaching Awards – Details of the available awards and requirements for the nomination dossiers can be found at:
   http://trc.virginia.edu/ (under Awards).  Tips on developing a winning dossier are available at http://trc.virginia.edu/Awards/Faculty/Tips
   
   A LCME Planning meeting has been scheduled for 12/1/10.
   
   Congratulations to Elizabeth Bradley, Ashley Schilling and Veronica Michaelsen on receiving the  $2000 Learning Assessment Grant Program award for the PCAM evaluation project,
   
   The NBME has notified the SOM that web versions of the NBME basic science subject examinations are now available for test administration.  UVA participated in the subject examinations for one year but the exams were not useful in assessing the NexGen Curriculum.  Per Melanie Nelson, NBME, the only way to get to a web system-based exam that includes the discipline components is to create one yourself using the NBME Customized Assessment Services program. 
   
   
2. Clerkship Director Selection Process.  The Curriculum Committee’s Policy on selection of Clerkship Directors was submitted to the Dean and has been approved.  The Dean will be asked to present the policy to  the Chairs at the next Clinical Chairs Meeting.
   
   
3. Clerkship On-Call Room Progress.  There has been some progress in finding on-call rooms for students participating in clerkships.  Susan Kirk reports that she has worked with facilities management to identify three rooms (G401, G437, and G438) that will be adjacent to, but not enclosed within, the residents' Call Suite on the 0 level.  There will be a private bathroom and shower a few doors away (G442).  Rooms 441 and 438 are large enough to hold one bunk bed.  Room 437 can only hold a single bed, but will allow for gender segregation no matter what combination of males and females use the rooms on any given night.  The five beds may not address all of the in-house student needs, but perhaps those students on the most acute services (ICUs or trauma, for example) can be assigned to them.  The Clerkship Directors have been notified of this new development and will work together to develop a utilization plan.
   
   
4. Monitoring Clerkship Evaluations.  A report will be sent to the Clerkship Committee showing recent clerkship compliance with policy that requires all student evaluations be submitted within five weeks of the end of the clerkship period.   Some issues with the wording of the policy have caused a few delays but this has now been rectified.  Some members of the Committee did note that this requirement is more difficult for the shorter (2-4 week) clerkships and is a time consuming task for the directors of these clerkships.  This, however, is an LCME mandate and must be strictly adhered to.
   
   
5. Progress Regarding Medical Education in Epic.  Students have access to Epic now.  Steve Borowitz is developing three 4-hour Epic training sessions (~50 students in each) for the Transition week.  Current students already trained in Epic will be asked to help with the sessions.

Donald J. Innes, Jr., M.D.
dmr