Minutes 10.27.11

Minutes 10.27.11

University of Virginia School of Medicine
Curriculum Committee
Minutes – 10/27/11

Pediatric Conference Room, 4:00 p.m.


Present (underlined) were: Gretchen Arnold, Robert Bloodgood, Megan Bray, Chris Burns, Donna Chen, Eugene Corbett, Thomas Gampper, Wendy Golden, Donald Innes (Chair), John Jackson, Keith Littlewood, Veronica Michaelsen, Mohan Nadkarni, Bart Nathan, Linda Waggoner-Fountain, Bill Wilson (Acting Chair),  Mary Kate Worden, Mary Grace Baker,  Long Vinh, Thomas Jenkins, Sam Zhao,  Debra Reed (secretary)


  1. Use of Learning Studio, Library, Auditorium for summative examinations.  (John Jackson)

    The new summative exam policy is that students can use the MEB LS or Auditoriums to take summative assessments, as well as the HS library. This has created a conflict with faculty practicing their presentations in those rooms on some Friday afternoons.

    On  Friday afternoons of summative exams the MEB Auditorium will only be available to students taking exams. The MEB Learning Studio will be open to faculty who would like to practice their presentations. If faculty would like to practice in an auditorium environment, they may use Jordan 1-5 or 1-14, which operate in a very similar fashion to the MEB auditorium.

    The  logic is that relatively few students take exams on Friday afternoons, and between the MEB auditorium and HS Library there should be plenty of space. Faculty benefit from practicing their presentations in the LS more than the auditorium, due to the unique design of that room. Practice for auditorium presentations can be accomplished in Jordan.

    Bart Nathan and Chris Burns have been asked to inform the System Leaders of this change in the examination policy. 

  2. Ultrasonography Exercise in CPD-1.  Chris Peterson sent an email to Eugene Corbett and Chris Chisholm regarding the recent ultrasound exercise in CPD-1.   She was very pleased to hear from colleagues that this year's session in CPD-1 was an excellent experience for all concerned. She noted that it seems to have worked really well to have two patients in the Auditorium for an obstetric ultrasound in front of a group of about 40 students on each of the four days. She also mentioned that ultrasound safety was a major thread in the instructional interaction before and during the ultrasound procedure.   She thanked them for addressing her earlier concerns regarding this activity and noted that it is a privilege to work with colleagues who have such care and medical education.

  3. Faculty Professionalism in the Classroom.  Don Innes asks that all System Leaders remind their faculty that before they make statements in the classroom regarding the Next Generation Curriculum (what has been covered – what has not, references to the previous curriculum, etc.) they should confirm their information with the system leader.  Comments off-the-cuff are often incorrect and misleading to the students.

  4. Summative Exam Question Feedback. (John Jackson, Don Innes)  A draft of a policy that could provide immediate feedback to the students on summative exam questions was distributed.  This policy (listed below) was vigorously discussed by the Curriculum Committee.  Students on the committee noted that the student body would appreciate any type of immediate feedback on their exam questions.  Faculty expressed concern over student review of exam questions while the exam is still open.   Don Innes will share the Curriculum Committee’s concerns with the Dean’s Office and the Curriculum Committee’s suggestion that this on-line feedback be made available 48 hours after the exam closes to allow faculty time to review the exam.  

    Summative Assessment Immediate Feedback Feature System Specification

    DRAFT: 10/26/11

    Provide students feedback immediately after completing a summative assessment, with as much security as possible.

    Proposed Workflow:

    Faculty or staff creating the exam would have one new option to choose from:

    • Immediate feedback showing only missed questions

    Turning on this feature would add a link on the page the students see after completing an exam: View incorrect answers

    When the student clicks on the above link an instruction page appears stating the conditions:

    • You will be able to review your missed questions one time. You may view
    them immediately after the test until one week after the test.

    • If there are restrictions on where an assessment will be taken, the same
    restrictions apply to the review of missed questions.

    • If question challenges are allowed, all challenges must be completed within
    30 minutes of the completion of your assessment and before reviewing your
    missed questions.

    • These results do not reflect the final scoring of the exam. Faculty may rescore
    the exam based upon test item performance and / or question challenges.

    • According to the UVA Honor Code, under no conditions are you to reproduce,
    share or discuss test items with others.

    Button: "I Understand and Agree"

    Clicking the button above would display all the missed questions in one scrolling page. The formation would be:

    Question <missed question is displayed>

    Possible answers <all possible answers are displayed>

    Your answer: <their answer>. The correct answer is <correct answer>.

    Feedback: <If faculty have written feedback for the question it will be displayed>

    After the student has completed the review, the system would then return back to the page shown at the end of the exam. If the "Challenge Question" feature has been turned on for the assessment, it will no longer be available.

  5. Curriculum Committee Executive Management Group.  An Executive Management Group of the Curriculum Committee has been set up to take care of the day-to-day management of  the Curriculum.   The entire Curriculum Committee will meet on the first Thursday of each month at 4:00 p.m.  The Executive Management Group will meet on the second, third, and fourth Thursdays of each month also at 4:00 p.m.  Membership on this Executive Management Group as well as it’s purpose is outlined below.   This smaller executive group will be better able to adhere to the LCME requirements outlined in ED 37 and 38.

    Executive Management Group of the Curriculum Committee

    Associate Dean for Undergraduate Medical Education – Donald Innes
    Associate Dean for Medical Education Research and Instruction – open
    Assistant Dean for Clinical Skills Education – Keith Littlewood
    Clinical Performance Development Director – Nancy McDaniel
    Generalist Physician with a focus in Medical Education – Peter Ham
    Basic Scientist with a focus in Medical Education – Mary Kate Worden
    Physician at large with a focus in Medical Education – Bart Nathan

    The executive group functions as a steering the Curriculum Committee setting the agenda for determining the strategic direction of the curriculum. It also serves day-to-day curricular management. Major curricular change would require confirmation by the full Committee. The executive group is to make decisions regarding the curriculum in timely fashion. 

    Central support

    Recommendations for new initiatives, major curricular changes, innovations

    Authority to make necessary immediate curricular changes

    of implementation and evaluation of the curriculum

    Frequency of meeting - weekly


Donald J. Innes, Jr., M.D.