Minutes 09.09.10

Minutes 09.09.10

University of Virginia School of Medicine

Curriculum Committee

Minutes – 09.09.10

Pediatric Conference Room, 4:00 p.m.

Present (underlined) were: Gretchen ArnoldRobert Bloodgood, Megan Bray, Troy Buer, Donna Chen, Eugene Corbett, Thomas Gampper, Wendy Golden, Donald Innes (Chair), Keith Littlewood, Veronica Michaelsen, Mohan Nadkarni, Linda Waggoner-Fountain, Bill WilsonMary Kate WordenJohn Hemler, Christina Portal,  Nicole White, Debra Reed (secretary)  

  1. Policy for Recruitment of Clerkship Directors, System Leaders, and Thread Leaders.    The Curriculum Committee discussed creation and implementation of a policy for recruitment of Clerkship Directors, System Leaders, and Thread Leaders.  The Committee agreed that a faculty member nominated for a leadership position in the School of Medicine (SOM) curriculum should have a demonstrated record of excellence in educational activities.  It was also agreed that positions of leadership should be advertised throughout the Department/SOM and qualified applicants should be proposed by the Department and then submitted to the Curriculum Committee for approval.  Guidelines for each position are stated in the current job descriptions.  Requiring candidates to have a specific number of  years of educational experience was discussed.  However, the Committee felt that the broad,  more general guidelines in the current job descriptions were appropriate and allowed the Departments more flexibility in seeking out and nominating candidates for the leadership positions.  

    The Committee discussed the availability of resources for Clerkship Directors through mentoring and national meetings.  The Committee also discussed whether candidates should be required to make use of these valuable resources.  Funding for faculty members to attend these meetings was also discussed.   

    The new policy will include guidelines for advertising curriculum leadership positions, criteria for selection of nominees, method of candidate submission to the Curriculum Committee, appointment terms, departmental support and administrative assistance as well as outline the approval process of the Curriculum Committee.

    Don Innes will contact Susan Kirk in the GME to determine how the GME monitors, trains and retains Clerkship Directors.

    The policy will also reflect the ED34 USMLE Standards.  


    The current job descriptions will be sent to the Curriculum Committee by e-mail for their review and comment.  A draft of the policy will also be developed by Don Innes and sent to the Curriculum Committee for review and comment.

  2. Policy on Academic Deficiencies.  The Policy on Academic Deficiencies must be modified to reflect the changes in the Next Generation curriculum. The Committee discussed the modifications in the following paragraphs:

    Remediation of academic deficiencies in Integrated Clinical Science courses*: A student with unresolved academic deficiencies in one or two ICS courses or system units of the Integrated Organ System in the first academic year may, with the approval of the Academic Standards and Achievement Committee and the course/unit leadership, resolve the deficiencies during the subsequent summer vacation period through structured self-study and passing comprehensive retests.   Should it be judged to be in the best interest of the student to retake one or more of the courses/units, the student may be required to retake some or all of ICS.

    A student with one or two academic deficiencies in any ICS course or unit of the Integrated Organ System in the second academic year may. with the approval of the course or unit leadership and the Academic Standards and Achievement Committee, be allowed to resolve the deficiencies through self-study and passing comprehensive retests  by January 15.

     A student with a single (academic deficiency in any unit of the Integrated Organ Systems in the second academic year may, with the approval of the system unit leadership and the Academic Standards and Advancement Committee, may take USMLE Step 1, resolve the deficiency by a passing score on Step 1, and advance to the clerkships. Any deficiency in the Molecular and Cellular Medicine, Social Issues in Medicine, or Clinical Performance Development must be successfully remediated.

    These modifications were discussed with the group.   How deficiences are reported on the student transcript and in the MSPE information was discussed.   The Curriculum Committee was asked to review this policy and provide comments/suggestions to Don Innes by e-mail.  The Policy will be reconsidered at the next Curriculum Committee meeting and an approval vote called for at that time.


Donald J. Innes, Jr., M.D.