University of Virginia School of
Minutes – 09/06/12
Pediatric Conference Room, 4:00 p.m.
Present (underlined) were: Gretchen Arnold, Robert
Bloodgood, Megan Bray, Donna Chen, Thomas
Gampper, Peter Ham, Donald Innes (Chair), John
Jackson, Keith Littlewood, Nancy McDaniel, Mohan
Nadkarni, Selina Noramly, Bart Nathan, Linda
Waggoner-Fountain, Casey White, Bill
Wilson, Mary Kate Worden, Courtney Chou,
Jeremiah Garrison, Debra Reed
- iPhone Interface. John Jackson reported that
demos of the iPhone interface for completing the patient checklists in
the clerkships have been received. The developer has requested
suggestions for improvement. The application is about 90% complete at
this point. Students and faculty will be able to use the app off-line
and sync the information to the server when cell phone coverage or
wi-fi is available.
- SMD 2017 and SMD 2018 Pre-Clerkship Curriculum
Schedules. Amended SMD 2017 and SMD 2018 preclerkship curriculum
weekly schedules were distributed. The Committee approved the
schedules. The final schedule for the Class of 2017 and the
tentative schedule for the Class of 2018 were approved. Both
schedules will be made available on the Curriculum website.
SMD 2017 Preclerkship Schedule
SMD 2018 Preclerkship Schedule
- Proposal for Saturday, Feb 9, 2013 as the final day
for SMD15 to take USMLE-1. For the Class of 2015 the College
Deans have proposed Saturday, Feb 9, 2013 as the final day to
take USMLE-1 before the start of the Pre-Clerkship Transition on
February 18 and Clerkships on March 4th. This is 3
days earlier than the original Wednesday, Feb
13th date. From a reporting perspective it will
make no difference in the release date of scores (estimated to be March
20 or 27). This proposal provides the students a week off before
they start the Transition/Intro course on Monday, Feb
The Committee approved Saturday, Feb 9, 2013 as the final day to take USMLE-1 for the Class of 2015 to allow a student to start clerkships on March 4th.
- A policy regarding the effect of absences on the successful
completion of the clerkship is needed. An unwritten policy has
required that the NBME Subject Exams be taken only after completion of
missed clinical time and in the next academic cycle. This began
~2004 when NBME Subject exams were required of all clerkships when
The lead proposal was “All required work in a clerkship must be completed prior to taking the NBME Subject Examination. If significant time has been lost due to illness or other compelling personal or family issues, e.g. absent more than 3-5 days, the student is required to make up at least a week of clinical time and take the NBME Subject Exam in the next academic cycle. If any assignments remain incomplete the student can take the NBME Subject Examination as a make-up in the next academic cycle. In either case the student will receive an "Incomplete" until all work is completed.“ After much discussion (Jackson-Wilson Compromise) this was modified to the following:
If a student is absent up to 20% of the time within a given clerkship, the clerkship director will determine whether the student will take the shelf exam at the end of the rotation. The score that the student obtains on the shelf exam will be recorded, and the student would not be able to re-take the shelf exam unless that student did not receive a passing score on the shelf exam. If the student elects to postpone taking the shelf exam, it cannot be taken before the next academic cycle. If the student is absent more than 20% of the time within a given clerkship, the student will take the shelf exam in the next academic cycle, after making up the clinical time and fulfilling the other requirements of that clerkship. In either case the student will receive an "Incomplete" until all work is completed.
The purpose of this policy is to provide a clear, consistent definition for both students and faculty while allowing Clerkship Directors sufficient leeway to counsel individual students regarding their clerkship.
This does not change in anyway the current general policy regarding attendance and absences.
If a student misses more than 2 contiguous days, she/he must also notify their Student Affairs Dean and the Office for Student Affairs (email@example.com). The course, system or clerkship director will determine how and when the student can make up the time and activities that have been missed.
- Planning and evaluation process for fall/winter - a) systems, b)
clerkships and c) electives. The Committee discussed how
evaluations for all systems, clerkships, electives and other components
of the Curriculum such as Cells to Society, Orientation, CPD,
intersessions might be improved. The Committee agreed that timeliness
of the evaluations is very important for real time change to the
programs in the following year. Subgroups of the Curriculum Committee
could be joined by System Leaders and Clerkship Directors to evaluate
individual elements of the Curriculum. Each element would
complete a self-evaluation and the subgroups will be provided with
specific lines of inquiry, e.g. strengths, weaknesses, anticipated
changes. The subgroups report findings and recommendations to the
Curriculum Committee and monitor compliance in implementation of the
recommendations. Methods used for evaluation of GME programs were
discussed. Don Innes and Casey White will meet with Keith
Littlewood and Linda Waggoner-Fountain to learn more about the GME
review process. The Mulholland Society or SMEC should be
able to provide the names of students who would be willing to serve on
these review subcommittees. If the review questions are
carefully planned (drawing on information readily available in Oasis
and online), the amount of faculty time necessary for these reviews can
be kept to a manageable level.
- Dean’s Town Hall Meeting for SMD 2016. Approximately
half the class of SMD16 attended the Dean’s Town Hall meeting September
6, 2012. A summary of the discussion will be prepared
and made available to the Curriculum Committee. For the most
part, student comments were positive. A SMD2015
Town Hall meeting is scheduled for 10/3/12 as well as a Town Hall
meeting with randomly selected students from all four classes on
Donald J. Innes, Jr., M.D.