Minutes 08.18.11

Minutes 08.18.11

University of Virginia School of Medicine

Curriculum Committee

Minutes – 08/18/11

Pediatric Conference Room, 4:00 p.m.


Present (underlined) were: Gretchen Arnold, Robert Bloodgood, Megan Bray, Chris Burns, Donna Chen, Eugene Corbett, Thomas Gampper, Wendy Golden, Donald Innes (Chair), John Jackson, Keith Littlewood, Veronica Michaelsen, Mohan Nadkarni, Bart Nathan, Linda Waggoner-Fountain, Bill WilsonMary Kate Worden, Thomas Jenkins, Sam ZhaoDebra Reed (secretary)


  1. Surgery Clerkship  Assistant Director -   Dr. Irving Kron has nominated Dr. Anneke Schroen as the  surgery clerkship assistant director.  Dr. Schroen’s CV was reviewed by the Curriculum Committee and the Committee supports this appointment. Dr. Kron will be notified that should Dr. Schroen’s duties rise to that of co-director, e.g. 50:50, rather than assistant clerkship director in the future,  previously approved appointment policies must be adhered to.

  2. Geriatrics Clerkship Director  - The CV of Huai Yong Cheng, M.D., M.P.H. was reviewed by the Committee.  He will be the new Clerkship Director for Geriatrics taking the place of Dr. Aval Green who is leaving the University.    This appointment was made at almost the same time that the Curriculum Committee Policy on Clerkship Director Selection was implemented and when an interim Chair was appointed to the Department of Medicine.  The Committee approves the appointment but will require a review in one year’s time.   

  3. Clerkship Director Selection Process.  Chairs were sent a reminder in June of the policy on selection of clerkship directors and will be reminded annually.  Clerkship Directors will be asked to notify William Wilson, Chair of the CMC, in advance when the status of their clerkship position is changing, e.g. resigning, sharing, etc.

  4. SMD2015 Revised Schedule.  The Committee reviewed the revised weekly schedule for the Class of 2015.  The first exam period in MCM has been moved from the end of week 4 to the end of week 5 (September 9 – 11).

  5. OBGYN – LMS Website.  John Jackson is working with the OB/GYN clerkship to develop a website site within the Collab LMS (Learning Management System). OB/GYN wanted to revise their site which coincides with plans to migrate all the clerkship web sites into the School of Medicine's LMS. The curriculum committee requires that all the clerkships and pre-clerkship systems use a standard design and approach for their web sites, so that students easily can find their way through learning materials as they move from one rotation to another. Recently the design standards for all pre-clerkship systems were updated.   Moving the clerkships into the School of Medicine's LMS will update all the features of Collab and more. It also will allow us to connect learning activities into the curriculum map / database of competencies and learning activities for the entire 4 year curriculum. This is driven in large part by our upcoming LCME accreditation, for they require us to have curriculum management systems in place that can track students' performance across the entire curriculum.   The OB/GYN Clerkship website will become the pilot for all the clerkships to move to the LMS system. 

  6. Policies on Attendance/”Make Up” and Assessment.  These policies have been revised.  The Committee reviewed the policies and approved them.  The attendance/Make Up policy is available on the Student Source website – Student Handbook; then Policies.

  7. Attendance/Make Up

    The Class of 2015 Assessment policy was reviewed and approved.  It is attached to this document.   This policy is posted to the Student Source – Handbook; then Policies; then Exam/Grade/Evaluation Policies; then Assessment Policy for Class of 2015.

    The policy on Academic Deficiencies for the Academic Standards and Achievement Committee is being revised.  The Committee reviewed the draft and was asked to send suggestions to Don Innes by e-mail. A section on professionalism has been added. The policy will be reviewed by the UVA legal department and delivered to the Academic Standards and Achievement Committee when finalized.

  8. The Curriculum Committee will meet on the fourth Thursday of August (8/25/11) at 4:00 p.m.

Donald Innes