Minutes 08.09.12

Minutes 08.09.12

University of Virginia School of Medicine
Curriculum Committee Executive Management Group
Minutes  08/09/12

Pediatric Conference Room, 4:00 p.m.

Present (underlined) were: Peter Ham, Donald Innes (Chair), Keith Littlewood, Nancy McDaniel, Bart Nathan, Casey White, Mary Kate Worden, Guests:  John Jackson, Elizabeth Bradley, Debra Reed (secretary)

  1. Announcements:
    - A letter has been sent to Eugene McGahren, Surgery Clerkship Director responding to questions posed regarding the 2013 Clerkship schedule.  
    - E-mails went out to all SOM faculty seeking nominations for the at-large seats on the Curriculum Committee.  Nominations have been received and will be forwarded to the Faculty Senate for vote.
    - The Committee reviewed the final “Attendance Policy.”  This policy for attendance expectations in preclerkship activities will be published on the web 8/9/12. 

  2. Clerkship Evaluation Process.  The Committee reviewed two forms for clerkship evaluations, the one used in the last evaluation process as well as a condensed version developed by Elizabeth Bradley.  Elizabeth Bradley and Nancy McDaniel will meet and begin work to combine  these two forms, explore the possibility of creating an on line evaluation form,  and determine what information will be required for annual evaluations.  The final evaluation form should be reviewed for LCME compliance by the LCME Accreditation Working Group before Clerkship Directors are asked to provide the information. Clerkship Directors will be asked to provide the information on their clerkship in early October.

  3. Clerkship Intersession in August 2013.  Nancy McDaniel asked the Committee to address the August 2013 planned intercession   The date of this intersession coincides with Cells to Society/Orientation in the first year and will present major problems in obtaining both faculty and classroom space.   The possibilities of allowing a one-week vacation in 2013 during this period, moving this intersession to November, or developing a shorter (perhaps 3-4 day) intersession was discussed.   This discussion will continue at the full Curriculum Committee meeting on 8//16/12.  Casey White will provide a previously prepared list of items that could be addressed during this intersession.

  4. Access to System Web Sites.  John Jackson spoke to the Committee on current plans for deactivation of the 2011-12 systems websites.  MCM was deactivated August 1, prior to the start of the 2012 MCM course.  Students were alerted by e-mail and asked to download any/all information that they might need to prepare for the USMLE Step 1 boards.  Other systems will be deactivated August15 and students will be reminded to download that material prior to deactivation.  The deactivation is required due to our Copyright Policy as well as to safeguard answers to problem sets/TBLs etc.  Students are told about the deactivation with multiple e-mails and have ample time to download the material if they have not done so already.

  5. Learning Objectives Across the Curriculum.
    Learning objectives are in development for use across multiple areas of the curriculum. 

    The domains developed thus far include:
    Common societal problems (abuse, etc.
    Cultural competency
    Diagnostic radiology
    Patient confidentiality/ethics/professionalism
    Quality and patient safety
    Test selection and interpretation

  6. Future Curriculum Committee agenda Items.  Elizabeth Bradley will meet with the Curriculum Committee on August 16 to present the 18-month review of Systems and again September 6 for a review of CPD.  Fern Hauck is scheduled for September 13 to review the Cultural Competency Curriculum.   A schedule to review System and Clerkship Directors will be developed.  Someone from the SOM Finance area will be asked to update the Committee.   Members were asked to submit suggestions for agenda items.

Donald J. Innes, Jr., M.D.
Debra Reed