Minutes 07.26.12

Minutes 07.26.12

University of Virginia School of Medicine
Curriculum Committee Executive Management Group
Minutes – 07/26/2012

Pediatric Library, 4:00 p.m.

Present (underlined) were: Peter Ham, Donald Innes (Chair), Keith Littlewood, Nancy McDaniel, Bart Nathan, Casey White, Mary Kate Worden, Debra Reed (secretary)

  1. Announcements

    William & Mary and Eastern Virginia Medical School issued a joint statement Wednesday that both institutions have agreed to exclusively explore the feasibility of having EVMS become the William & Mary School of Medicine.

    UVA people moving on:
    Christopher Burns has been appointed Associate Professor of Medical Microbiology and Discipline Coordinator for Microbiology ad for Immunology at the University of Illinois College of Medicine at Urbana-Champaign.
    Stephanie Wragg has been appointed Associate Dean of Academic Affairs and Associate Professor Biochemistry at the University of Illinois College of Medicine at Urbana-Champaign.
    Veronica Michaelsen has accepted a position as Assistant Dean for Evaluation at the George Washington University School of Medicine ad Health Sciences in Washington DC.

    Clerkship grades for the most recent period (2B), June 16 – July 20, were all received on time.

  2. Seeking SOM Curriculum Committee Nominations.  An email will be sent to all faculty this week requesting nominations for members of the School of Medicine Curriculum Committee. These nominations may be for others or self-nominations. The committee is seeking [three] new at-large members; each will serve a two-year term with an option for a single renewal of an additional two years. After rotating off the committee for one cycle, former members are again eligible to serve on the committee.

    Nominations are presented to the School of Medicine Faculty Senate and the senate will vote to elect the new members. Terms of appointment for the new members will begin October 2012. 

    Nominations should be submitted by August 20, 2012 and the selection process completed by September 7, 2012.

  3. Microbes System Leader.  With the departure of Chris Burns from the University, Ulrike Lorenz, has been nominated by Microbiology Chair, Kodi Ravichandran, to become the next Microbes System Leader.  Dr. Lorenz’ CV and letter of nomination were reviewed by the Curriculum Committee Executive Management Group.  Dr. Lorenz has excellent qualifications and extensive teaching experience.  The Management Group approved this appointment.

    The Group discussed implementation of some type of orientation program for new clerkship and system leaders.


  4. Clerkship Director/System Leader Selection Process.  An email will be sent to all Department Chairs outlining the procedure for clerkship/system leader selection.  A current job description for these posts will also be provided to the Chairs.

  5. System Leader Committee.  Don Innes is actively recruiting a basic science replacement for Chris Burns who was also the co-leader of the System Leaders Committee.

  6.  Downloading Material from Student Source.  The Committee agreed to the following policy and it will be published prominently on Student Source websites.

    Under no circumstances should you share any material downloaded from Student Source course websites with individuals outside the class.  Under no circumstances should you repost material downloaded from Student Source to other websites.

  7. Student Attendance.  Casey White discussed plans to record attendance in the NxGen Curriculum activities for both SMD2016 and SMD2015.  Students will be asked to “check in” via Oasis for each “required” activity.  Required activities are all activities where student participation is necessary (not lectures).  Attendance will be monitored during each system.  Student attendance in collaborative learning exercises is deemed necessary.   John Jackson will be contacted to see if a message asking students to check in could be installed as a “screen saver” in the auditoriums and/or become an alert on their oasis screens.  System Leaders will also be asked to remind students to check in at each required activity.    The Committee discussed penalties for nonparticipation in the required activities.

    If attendance is <80% of the required sessions in a system then a concern card is submitted.

    [Additional discussion will be needed to define the mechanism for recording attendance and the ramifications of the definition of required activities. DJI 06.27.12]

  8. Policy on Academic and Professional Deficiencies.  A change is necessary to this policy.  “Good academic standing” must be defined for the SOM.

    Good Academic Standing:

    - Unsatisfactory performance at the end of the first year resulting in repetition of the year or warranting dismissal will result in the removal of the status of "good academic standing." 

    - Failure to pass a clerkship or selective will result in removal of the status of "good academic standing" for a student.

    This proposed policy amendment was discussed and tentatively approved by the Committee with the stipulation that it is contingent upon review of current financial aid regulations.

Donald J. Innes, Jr., M.D.
Debra Reed