Minutes 06.14.12

Minutes 06.14.12

University of Virginia School of Medicine
Curriculum Committee Executive Management Group
Minutes – 06/14/12

Pediatric Conference Room, 4:00 p.m.

Present (underlined) were: Peter Ham, Donald Innes (Chair), Keith Littlewood, Nancy McDaniel, Bart Nathan, Casey White, Mary Kate Worden, Debra Reed (secretary)

  1. Review sessions in the Systems.  The Executive Management Group (EMG) discussed evening review sessions in the Systems.  MCM has 10 optional evening reviews scheduled.  This is in essence, even though optional, creating additional class hours.   The EMG agreed that the optional review material should be covered during the normally scheduled class hours (M-F 8-12).  If material can be taught better by condensing four hours of material into a one hour synopsis, this should encouraged but only during the regularly scheduled morning hours.  System Leaders will be informed that review sessions must take place during regularly scheduled hours (M-F 8-12) and this will be included in the Policies and Procedures Manual. 

  2. Guidelines for course materials in the SOM learning management system. A survey of system leaders on the amount of unlicensed material in their course materials is variable but appears to be approximately 5-10%.  We will explore with John Jackson keeping each class’s material separate and only accessible by the class to which it applies. This would be to protect answers on case studies and problem sets as well as to avoid incorrect links to material that changes from year to year. Making materials available for 18 months may not be possible for the next class.  The EMG would like to see a consistent policy on this matter that does not change from year to year. The Class of 2016 orientation material will be updated based on word from UVA legal council.

  3. System and Thread Leaders Contact List.  The System and Thread Leaders list has been modified to reflect current needs.  The EMG reviewed the list and it will be published on the SOM website.

  4. Clerkship Grades.  The EMG reviewed a report of the submission dates of clerkship grades for the past year.  Most clerkships adhere to the UVa 5-week post-clerkship submission policy. The LCME standard ED-30 states “An important element of the medical education program’s system of assessment should be to ensure the timeliness with which medical students are informed about their final performance… final grades should be available within four to six weeks of the end of a course or clerkship/clerkship rotation”. The Neurology clerkship is the only clerkship that is persistently late.  The Curriculum Committee will ask that teaching dollars be withheld from the Neurology Department unless this is remedied by 8/17/12.  Should this problem persist beyond August we will consider a penalty of 5%.

  5.   NxGen Cells to Society Curriculum Core Clerkship Schedule.  A schedule of how clerkships might work for the Class of 2016 was reviewed.   The Committee discussed the changes in the clerkship year and the effect of the changes on students, faculty and departments. Scheduling for Ob-Gyn/Pediatrics; Family Medicine, Neurology and Psychiatry; General Surgery/Surgery Specialties and Anesthesia/Perioperative/Pain Management Care was planned. The EMG will meet next week to examine Medicine, Ambulatory & Inpatient, Acute Care (Emergency Medicine) and Geriatrics as well as requirements for the post-clerkship period.


Donald J. Innes, Jr., M.D.
Debra Reed