Minutes 05.13.10

Minutes 05.13.10

Curriculum Committee Minutes 05.13.10

University of Virginia School of Medicine
Curriculum Committee
Minutes – 05.13.10

Pediatric Conference Room, 4:00 p.m.

Present (underlined) were: Gretchen ArnoldRobert Bloodgood, Megan Bray, Donna Chen, Eugene Corbett, Thomas Gampper, Wendy Golden, Donald Innes (Chair), Keith Littlewood, Veronica Michaelsen, Mohan Nadkarni, Chris Peterson, Jerry Short, Linda Waggoner-Fountain, Bill WilsonMary Kate WordenJohn Hemler, Christina Portal,  Guest: John Jackson, Debra Reed (secretary)  

  1. Article of Interest:  Medical Schools Considering New Clinical Tract.   Charlottesville Observer, 5/3/10, Eric Ferreri http://www.charlotteobserver.com/2010/05/03/1412704/medical-schools-considering-new.html

  2. Policy on the Digital Teaching and Learning Environment.

    John Jackson, Director of Educational Technology, outlined the SOM policy on Digital Teaching and Learning Environment.  The policy was developed by a Task Force made up of  John Jackson, Elizabeth Wright,  Madelyn Wessel (University Counsel) and other members of the SOM faculty.   

    This policy clarifies faculty, staff and student responsibilities regarding educational materials recorded or distributed for educational purposes.

    This policy addresses the School of Medicine’s (“SOM”) implementation of a comprehensive digital teaching and learning environment.   The SOM’s facilities enable systematic recording of faculty lectures and presentations, as well as student clinical skills education sessions (including standardized patients or patient simulations).  The SOM’s Learning Management System (“LMS”) enables online distribution of outlines, handouts, power-points, and other curricular materials (“Educational Materials”). 

    This policy applies to students, faculty, and staff of the SOM, or others teaching or learning within School of Medicine academic programs or activities.

    The policy addresses ownership of educational materials, creation, distribution and use of educational materials, duplication and redistribution of recordings by students, archiving of educational materials, types of recordings made and uses of recordings, duplication or redistribution of recordings by students, retention and ownership of recordings, and responsible use of SOM facilities.

    A series of questions will be asked within the Faculty Toy Box as each instructor or course support staff uploads educational materials.  The answers to these questions will then be used by the system to determine access levels for all educational materials used in a course. Course administrators will be provided with an email template with the same questions so that they can accurately answer the questions within the Faculty Toy Box as they upload content provided by faculty. Within the letter of the law, faculty will be instructed to be as generous as possible with access to their educational materials.

    The LMS enables digital delivery of educational content at two different access levels:
    • Level One:  University-wide (all UVA students, faculty and staff); or
    • Level Two: General public web access. 

    SOM faculty are responsible for indicating the appropriate access level for all Educational Materials they upload or cause to be uploaded to the LMS.  This determination is essential to ensure that educational materials that are distributed by the LMS are consistent with copyright law and other legal responsibilities.  The following basic principles apply to access determinations for the LMS:

    • Educational Materials that are not personally authored or created by SOM faculty (“Third Party Content”) cannot be distributed through the LMS without careful consideration and review, typically involving permission from the copyright holder. 
    • Educational Materials created by SOM faculty that include short excerpts from Third Party Content, are typically appropriate for Level One authenticated delivery via the LMS to the University community. 
    • Educational Materials created entirely by SOM faculty, may be shared at the Level Two via the LMS with the general public if so designated by the responsible faculty member

    The Committee discussed the process for gaining permission to reproduce educational materials as well as legitimate uses of material licensed by the Health Sciences Library.  John Jackson warned that acts of other universities such as reproducing an entire chapter from a textbook have resulted in large law suits in recent months.  If  system leaders want to reproduce material from copyrighted items, permission and/or license must be confirmed.  This is true even if the item was written by a faculty member unless he/she has permission from the publisher.

    Standardized patient interactions and simulations are regularly recorded for evaluation purposes. 
    Recordings involving individual students may be made available to the student upon request.
    Recordings involving multiple students will not be made available to students due to privacy considerations arising under FERPA. (The Family Educational Rights & Privacy Act)

    Course directors with questions regarding should address them to Madelyn Wessel, mfw2y@Virginia.EDU, 982-2941.

  3. Fourth Year clinical Elective Evaluations.  Meg Keeley has designed a new evaluation form to be used by faculty to evaluate fourth year elective students based on the School of Medicine’s Competencies Required of a Contemporary Physician.  The new evaluations will be made available to faculty and students on line as are the clerkship evaluations.  John Jackson was asked to e-mail the students a pdf of the new evaluation form so they are aware of the expectations for electives.  While electives are graded P/F with the registrar’s office,  the individual evaluation form allows each individual question on the questionnaire to be graded with – Unacceptable, Acceptable Performance, Good Performance (Expected for a UVA student), Superior Performance (Top 20%), Honors (Top 5).   All evaluations must have a narrative evaluation.  The narrative should contain the salient factors that warrant the assessment. The evaluations will be mandatory for all UVA elective sites; however, away electives will not be required to use this form but may use it if they want to.  The form can be made available as a paper document to those international sites with limited computer resources.  Students will be required to complete their elective/faculty evaluations prior to receiving their completed evaluation form.

    The Committee unanimously approved adoption of the new evaluations.  The elective evaluation form will be reviewed after six months of use.  At that time, if appropriate, consideration will be given to modifying the clerkship evaluations to align with the competencies as well.

Donald J. Innes, Jr., M.D.
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