Minutes 04.03.14

Minutes 04.03.14

University of Virginia School of Medicine
Curriculum Committee
Minutes – 04/03/14

Pediatric Conference Room, 4:00 p.m.

Present (underlined) were: Gretchen Arnold, Stephen Borowitz, Elizabeth Bradley, Megan Bray, Donna Chen,  Peter Ham, Donald Innes (Chair),  Sean JacksonKeith Littlewood, Nancy McDaniel,  Bart Nathan,  Sabrina NunezTheresa Schlager, Neeral Shah, Amita Sudhir,  Linda Waggoner-Fountain, Bill Wilson,  Mary Kate WordenMary Grace Baker, Jon Pomeraniec, Guest: Cathy Derecki, Debra Reed,  (secretary)

  1. Academic Standards and Achievement Committee Operating Procedures. The Committee reviewed the updated policy.

  2. Content Outlines for National Board of Medical Examiners Distribution of Test Items in Their Database (latest version) was sent to all Committee members for use when evaluating learning objectives in clerkships and systems.

  3. Attestation Website Progress.  Cathy Derecki from SOM IT is developing a website for residents and faculty to attest that they have read and understood relevant SOM policies and specific clerkship objectives.  She was asked to make the links more apparent on each page.  Please visit the website and send comments/suggestions to Don Innes.


  4. Residents as Teachers.  Don Innes is working with the GME office to make sure all residents have received guidance with regard to teaching medical students.  A quarterly report (Jan-Mar 2014) of resident teaching instruction is expected from Lisa Rollins/Sarah Oh in the near future.

  5. Student Absences from Summative Examination period.  Nine students will miss the Mind, Brain, Behavior Summative examination in 2014 due to their attendance at a national meeting.  The Committee agreed that System/Course Leaders should approve all absences from their examination periods (in conjunction with the College Deans) and should have primary discretion in rescheduling missed activities. The College Deans will be asked to take examination schedules into consideration and consult with course leaders before granting approved absences. Mary Kate Worden was asked to reschedule these students on Sunday afternoon (as they requested) after the regular examination period has closed.  She will contact the Library staff and the IT support staff to arrange the additional testing period.  Students should be made aware that system/course leaders must be consulted before any scheduled absence.  College Deans will also be reminded that system/course leaders should be consulted before approval is granted for scheduled absences.   The current policy on student absences will be revisited at a subsequent meeting.

    Current policies on absences are available on the web at:


  6. Clerkship Schedule for 2015-2016.  A tentative clerkship schedule for 2015-16 was reviewed and approved.  The Committee discussed the Transition Course and agreed that the course is very helpful to the students but could use some fine-tuning and strengthening.  Many of the lectures presented during the course are already available as pod casts (for students who are absent during the course).  The podcasts should be reviewed prior to class and that class activities be modified to be engagement activities including hands on exercises.    Mary Grace Baker noted that students greatly appreciate the information on expectations during the clerkships and all the other hands on activities.   Although most lecture activities can be accomplished by podcasts prior to in class activities it is key to have face-to-face time with instructors for Q&A.  Panel discussions were also well received by the students.  The Committee requests the addition of more one-to-one mentoring from fourth year students during the transition course. 

    [The students found the weekend “shadowing” of fourth year students in the preclerkship curriculum extremely helpful and that this should be encouraged.] 

    The Committee agreed that two weeks was an appropriate time period for the Transition Course with engagement activities.

    The Committee agreed that the intersession in late August 17-22, 2015 be designated as a vacation week.

Donald J. Innes, Jr., M.D.

Debra Reed