University of Virginia School
Minutes – 04/03/14
Pediatric Conference Room, 4:00 p.m.
Present (underlined) were: Gretchen Arnold, Stephen Borowitz, Elizabeth Bradley, Megan Bray, Donna Chen, Peter Ham, Donald Innes (Chair), Sean Jackson, Keith Littlewood, Nancy McDaniel, Bart Nathan, Sabrina Nunez, Theresa Schlager, Neeral Shah, Amita Sudhir, Linda Waggoner-Fountain, Bill Wilson, Mary Kate Worden, Mary Grace Baker, Jon Pomeraniec, Guest: Cathy Derecki, Debra Reed, (secretary)
- Academic Standards and Achievement Committee Operating
Procedures. The Committee reviewed the updated policy.
- Content Outlines for National Board of Medical Examiners
Distribution of Test Items in Their Database (latest version) was sent
to all Committee members for use when evaluating learning objectives in
clerkships and systems.
- Attestation Website Progress. Cathy Derecki from SOM
IT is developing a website for residents and faculty to attest that
they have read and understood relevant SOM policies and specific
clerkship objectives. She was asked to make the links more
apparent on each page. Please visit the website and send
comments/suggestions to Don Innes.
- Residents as Teachers. Don Innes is working with the
GME office to make sure all residents have received guidance with
regard to teaching medical students. A quarterly report (Jan-Mar
2014) of resident teaching instruction is expected from Lisa
Rollins/Sarah Oh in the near future.
- Student Absences from Summative Examination period.
Nine students will miss the Mind, Brain, Behavior Summative examination
in 2014 due to their attendance at a national meeting. The
Committee agreed that System/Course Leaders should approve all absences
from their examination periods (in conjunction with the College Deans)
and should have primary discretion in rescheduling missed activities.
The College Deans will be asked to take examination schedules into
consideration and consult with course leaders before granting approved
absences. Mary Kate Worden was asked to reschedule these students on
Sunday afternoon (as they requested) after the regular examination
period has closed. She will contact the Library staff and the IT
support staff to arrange the additional testing period. Students
should be made aware that system/course leaders must be consulted
before any scheduled absence. College Deans will also be reminded
that system/course leaders should be consulted before approval is
granted for scheduled absences. The current policy on
student absences will be revisited at a subsequent meeting.
Current policies on absences are available on the web at:
- Clerkship Schedule for 2015-2016. A tentative
clerkship schedule for 2015-16 was reviewed and approved. The
Committee discussed the Transition Course and agreed that the course is
very helpful to the students but could use some fine-tuning and
strengthening. Many of the lectures presented during the course
are already available as pod casts (for students who are absent during
the course). The podcasts should be reviewed prior to class and
that class activities be modified to be engagement activities including
hands on exercises. Mary Grace Baker noted that
students greatly appreciate the information on expectations during the
clerkships and all the other hands on activities. Although
most lecture activities can be accomplished by podcasts prior to in
class activities it is key to have face-to-face time with instructors
for Q&A. Panel discussions were also well received by the
students. The Committee requests the addition of more one-to-one
mentoring from fourth year students during the transition
[The students found the weekend “shadowing” of fourth year students in the preclerkship curriculum extremely helpful and that this should be encouraged.]
The Committee agreed that two weeks was an appropriate time period for the Transition Course with engagement activities.
The Committee agreed that the intersession in late August 17-22, 2015 be designated as a vacation week.
Donald J. Innes, Jr., M.D.