Minutes 01.19.12

Minutes 01.19.12

University of Virginia School of Medicine
Curriculum Executive Management Group
Minutes – 01.19.12 

Pediatric Conference Room, 4:00 p.m.

Present (underlined) were: Peter Ham, Donald Innes, Keith Littlewood, Nancy McDaniel, Bart Nathan, Casey White, Mary Kate Worden, Debra Reed (Secretary)


  1. Media Products.  The CEMG discussed and approved a new policy regarding payments to faculty for media products (durable educational products).  This policy would apply to web video, MP3, and other required educational materials approved by the educational unit leaders, e.g. MCM, Systems, CPD, or Clerkships.  The primary purpose can be to deliver overviews, new basic material, or reviews of related previously covered material.  This media material will be used outside structured time.  Media products should be educationally useful to the system or course unit and must be approved by the unit leadership.  Faculty would be compensated at the current lecture rare for the first year of use (e.g. one hour for each video plus four hours preparation time) and received one-hour “royalty” payment each subsequent year the video is approved for use by the System or Clerkship leadership.  System leaders as well as the faculty creating the media would be responsible for making sure the information is current and useful.   System Leaders will be asked to post this material on their website with multiple links, allowing student access to the media from inside the course website as well as a multimedia listing for all such materials.  System Leaders will be advised of this policy at the next System Leaders meeting in February.   The CEMG agreed that while these videos should be approximately 15-20 minutes in length, payment for faculty time should be based on an hourly rate.   

  2. Passports.  John Jackson outlined the progress being made in developing the online passports.  He and Nancy McDaniel have been working with the clerkship directors to develop consistent methods of evaluating the students across all the clerkships.  They are looking for themes that recur across multiple clerkships.  They also are striving for consistency in how students are evaluated on clinical skills across all clerkships.  Student levels of participation in patient care should also be more consistent across all clerkships.  The online passport will be closely linked to the patient logs. The Committee agreed that students should be evaluated by faculty at least every two weeks or mid-rotation for the shorter 2-week clerkships.  Appropriate remediation for required patient types not seen by students in the clerkships must be in place and the passports should designate whether an actual patient was seen or other remediation (e.g. simulated patient, case-based problem, etc.) was necessary.  The Committee agreed that since a minimal threshold can be set in Oasis for each event, this should be made a part of each evaluated activity.  Data obtained from this online passport system should be helpful to the students and the Clerkship Directors.  Four of the clerkship passports have been mocked up in Oasis.  The beta version of this Oasis software should be available for testing next week with go-live date in early February. John and Nancy McDaniel will continue to work with the clerkship directors to have this system in place by the beginning of the clerkship year – February 20, 2012.

  3. Pre-Clerkship SMD 2015 and 2016 and Post-Clerkship SMD 2014 and 2015 weekly schedules were distributed.  The draft of the post-clerkship weekly schedule for SMD 2014 was examined. The post-clerkship period has two weeks of required DX/RX, four weeks of required ACE, six weeks for Selectives, 6 weeks designated interview weeks and 5 vacation weeks.  Meg Keeley and Don Innes met recently to develop way to best use the remaining 40 elective weeks. Ideas considered follow. Additional input will be sought.

·         Expanded ACE activities

·         A required experience in radiology or radiology subspecialty

·         Increase the required clinical patient care elective

·         A “Gateway” [capstone] experience

·         Research elective in Basic Science or Clinical Department (not required but encouraged)

·         Education/teaching experience

·         ADE projects that include students

·         Student-run clinic http://www.studentrunfreeclinics.org/

·         Some longitudinal experience in the fourth year (i.e. clinical team)

Donald J. Innes