Minutes 01.09.14

Minutes 01.09.14

University of Virginia School of Medicine
Curriculum Committee
Minutes – 01/09/14

Pediatric Conference Room, 4:00 p.m.

Present (underlined) were: Gretchen Arnold,  Stephen Borowitz, Elizabeth Bradley, Megan BrayDonna ChenPeter Ham, Donald Innes (Chair),  Sean Jackson,  Keith Littlewood, Nancy McDaniel,  Bart Nathan,  Sabrina Nunez,  Theresa Schlager, Neeral Shah, Amita Sudhir,  Linda Waggoner-Fountain, Casey WhiteBill WilsonMary Kate Worden,  Lee Eschenroeder, Derrick Thiel (alternate Tom Jenkins), Debra Reed (secretary)


  1. Announcements:

    On 8/15/13, the Curriculum Committee approved changing the Family Medicine clerkship to a Pass/Fail grading schema.  This has now been approved by the Registrar and the new Course name is Family Medicine Clerkship and the new course number is MED655.

    Residents As Teachers.  Lisa Rollins reported to Don Innes a communication she had received from John Jane Jr. He was impressed with the residents as teachers website and is eager to also create a NetLearning module for his program to accompany the site. He did a great job of generating a preliminary group of NetLearning questions and answers/explanations, based on the modules.   The Committee suggested that the module when complete be made available to all residents, particularly those in General Surgery, if appropriate. 

    The Student Academic Enhancement Service proposed by Selina Normaly will be discussed at an upcoming meeting.

  2. Friday Forum.  The Committee approved a change in the Friday Forum schedule from every Friday to alternate Fridays.  While these forums have been enormously helpful in adjusting the curriculum in near real time, now that the curriculum has matured, a decrease in the frequency of the meetings is deemed appropriate.

    Friday Forum Schedule
          The first week of a three week system
          The first and third week of a six week system
          The first third, fifth, and seventh of nine week clerkship.

    For the fall overlap period there will be meetings on the above schedule for both systems.

    If major changes are made to a system an every week review may be scheduled for the first year of implementation.

    SMEC reps should contact the system leaders and Elizabeth Bradley at any time as soon as an issue arises.

    The Committee discussed the functions of the Friday Forums and the CSL (Core System Liaison) meetings.  The two groups are different and both provide excellent feedback to the System Leaders.  The CSL groups will continue to meet as usual.

  3. 2013 Annual OB/GYN Clerkship Review    December 11,2013

    The 2013 OB/GYN Clerkship Review was conduced by Donna Chen and Bill Wilson.  The reviewers outlined their findings from OB/GYN clerkship review below:  

    Clerkship Directors:  Megan Bray, Yvonne Newberry

    Reviewers met with Dr. Bray, clerkship director, and Ms. Newberry; this review is based on our conversation with them and their report.

    Positive and Unique aspects of the ObGyn Clerkship

    Challenges and ongoing opportunities


    It was noted that the clerkship has excellent consistent leadership in Megan Bray and Yvonne Newberry.   The change to a 6-week clerkship (from a 4-week clerkship) has gone smoothly, and the clerkship leadership is pleased with the new clerkship format.

    The Committee questioned the possibility of expanding the Ob-Gyn clerkship to Fairfax Inova.  Dr. Bray would prefer to keep the clerkship students in two locations (UVA and Bon Secours) as long as the class size remains at current levels. 

    Ethics and Hx of Medicine activities are being added to the Ob-Gyn clerkship.

    The Committee discussed the trend nationwide of less hands-on activities for medical students and asks the Clerkship director to continue to look for ways to enhance hands-on learning in the OBGYN clerkship.  The SIM Center is utilized to provide some hands-on learning activities for the students on the OBGYN clerkship.

    Dr. Bray reports excellent communication with the Clerkship Director at Bon Secours, Sage Claydon.    Students at Bon Secours are not permitted to add notes to Epic as they are at University Hospital.  Sean Jackson will contact Bon Secours leaders and discuss sharing our module that UVA students use to work in Epic.    Steve Borowitz will also be asked to communicate with Bon Secours regarding the ease and feasibility of allowing student notes in Epic.

    The Committee discussed the use of the modified APGO (Association of Professors of Gynecology and Obstetrics) learning objectives and question database in the clerkship.  The question bank is an excellent formative assessment for the students and is reflected in the NBME Subject examination scores.

    The Committee examined and concluded that the grade distribution for the Ob-Gyn clerkship is appropriate.

    In summary, the OBGYN Clerkship is well organized and operates smoothly thanks to the devoted effort of Megan Bray and Yvonne Newberry.

  4. Future of Transition Course.  In response to a request from the College Deans the Curriculum Committee will review the 2014 Transition Course activities in March. An exact date to be determined.


Donald J. Innes, Jr., M.D.
Debra Reed