University of Virginia School of
Pediatric Pathology Conference Room, 4:00 PM
Present (underlined) were: Reid Adams, Robert
Bloodgood, Victoria Camerini, Anita Clayton, Al Connors,
Gene Corbett, Donald Innes (Chair), Nelle Linz,
David Shonka, Jerry Short, Howard Kutchai, Bill Wilson,
Debra Reed (secretary)
- Reconsider "Electives Board"
- -resignation of Margaret Mohrmann
-Elis Clarke is Electives coordinator
-integration of 3rd & 4th years
-connection of clerkships to appropriate advanced training
-increase efficiency of faculty & staff time
In light of the above the following proposal was considered:
That the electives program be designated an official course and be
managed as such with a course director (or co-directors) and
Co-directors: one Clinical (Dr. ? ) & one Research (Dr.
Clive Bradbeer). Both would sit on the Clinical Medicine Committee
(predominately years 3 & 4) and Principles Committee (predominately
years 1 & 2). The Electives coordinator (Elis Clarke) would target
those student schedules that are questionable and forward those not
meeting preset criteria to the appropriate co-director(s) instead of
the current full 14 member board review. Thus the Electives
administration would be performed by the two co-directors and the
electives coordinator replacing the Electives Board.
The Committee agreed that student representation should be part of the
electives administration. [This might be done by moving the current
Electives Board student representative to the Clinical Medicine
The Clinical Medicine Committee will assume an active role as an
advisory group for the electives course director(s). The CMC should
meet on a monthly basis with a portion of each meeting devoted to
Co-director Shared Activities:
- -Approve late drop/add forms (hear story/counsel)* -
-Sign forms if student cannot locate their advisor* - 4/period
-Run advisor orientation each year (for old and new advisors)
-Answer questions from supervisors about an elective*
-Field questions on new electives
-Evaluate new elective offerings (Principles & Clinical committees
-Work closely with Elis (use email)
-Be available for student consultation
- -Approve clinical elective proposals 1 month in advance of elective
-Approve educational/teaching proposals 1 month in advance of
-Approve specially arranged clinical electives
- -Approve laboratory research elective proposals 1 month in advance
of elective start
-Review final paper (and supervisors evaluation) & determines
* also performed by Associate Dean for Student Affairs
- Discussion of Clerkship reviews.
- A) Common themes.
- 1) Assuring that all Clerkships are meeting LCME standard for
equivalent education at all sites. Standardized tests and student
evaluations within each clerkship should also be consistent at all
2) Resident teaching skills need development.
3) Expectations (specific learning objectives) and schedules
(documented) for students must be clearly communicated for each
clerkship including each clerkship subunit.
4) Teaching responsibilities and expectations of faculty (attendings
and residents) must be made clear to faculty, nurses, residents and
5) Consistent and timely feedback must be given to students in all
- B) Items or programs unique or special to a clerkship that might be
shared or avoided.
- 1) Faculty "face" time with students is very important and must be
developed, e.g. weekly clerkship breakfasts are held in Surgery and
daily Student Morning Report sessions held in Medicine.
2) The lack of sufficient support staff is seen as a real detriment to
- This subject will be discussed further at subsequent meetings.