Minutes 01.11.07

Minutes 01.11.07

University of Virginia School of  Medicine
Curriculum Committee


Surgery Conference Room, 4:00 p.m.                       

Present (underlined) were: Reid Adams, Gretchen Arnold, Eve Bargmann,  Daniel Becker, Robert Bloodgood,  Gene CorbettWendy Golden, Donald Innes (Chair),  Howard Kutchai, Marcus Martin, Chris Peterson, Jerry Short, Bill WilsonDevin Mackay, Kavita  Sharma,  Debra Reed (secretary) 

  1. Schedule 2007 -- 2008 (Innes/Bloodgood) The 07-08 schedule was approved with minor changes to the second year final exam schedule of study and exam days.

  2. Exam policy.  The Committee discussed the current Exam administration policy regarding delay of exams, examination areas, release of grades, final grades/evaluation, evaluation policy, and advancement policy: 

    The Principles of Medicine Committee recently voted twelve to one to retain the current policy.  The Curriculum Committee supports and endorses this decision.

  3. UME Allocation Model For Clinical Departments. Jerry Short outlined the new UME allocation model for clinical departmental remuneration. 

    The goal of the developers of this model is to define a methodology for the allocation of undergraduate medical education (UME) funds to clinical faculty in recognition of their teaching effort that the SOM can update on an annual basis. 

    The model assumes
    Clinical faculty teaching effort compensated for 10 hours per week per student. 
    Compensation based on # of weeks and # of students rotating through department by program: 
    Clerkships & Selectives: 48 weeks for 140 students (excludes away students.) 
    Electives: 28 weeks for 140 students averaged over the last 3 years (model assumes away students equals visiting students.) 
    Median salary/dept, up to the NIH cap is basis for compensation (assumes 55 hours per week for 48 weeks and includes benefits.) 
    Model will not decrease current funding allocations to the departments. 
    Administrative support compensation: 
    25% of clerkship director salary 
    100% of clerkship coordinator salary 
    Part-time electives coordinator salary - sliding scale based upon number of student weeks 
    OTPS - $3,000 for clerkships, $1,000 for electives 
    32.8% of proposed teaching allocation added as overhead support (this will be adjusted annually to match the University's overhead rate for other sponsored activity) 
    FY 2008 - 100% of funds provided at beginning of fiscal year. 
    FY 2009 and Beyond - 75% of UME allocation provided at the beginning of the  fiscal year, 25% of UME allocation contingent upon completion (within five    weeks) of evaluations of students on clerkships. 
    Additional annual funding provided to departments based on sliding scale which is tied to the then current level of over or under funding relative to the new model. 

    Each department submits its methodology for allocating teaching $$$ to individual faculty within the department on an annual basis. 
    A question regarding elective funds for small clinical but non-clerkship departments was raised.  The Curriculum Committee endorses this model and highly praised the work of the development team.

  4. Social Security Numbers as Student ID.  Jerry Short updated the Committee on the progress being made to replace the social security number as the student identifying number.  A new green bubble sheet which can accommodate alphanumeric codes will be used and the student computing ID will become their ID.  The exam scanning equipment and the electronic delivery system for grades is being updated to use the new ID.  This may not be ready for the February exam period but should be available for the final exams.  The Office of Medical Education will notify course directors when the changes are complete and when to begin using the new ID.  For the present time, it is suggested that course directors ask for the last five digits of the students' social security numbers on their exams.

  5. Computer based exams.   (Jerry Short/ Bill Wilson)  The USMLE are gradually shifting to computer based subject examinations.  The UVA School of Medicine has declined to participate as a beta site for the computer based testing due to security issues.  The USMLE plans to have computer based testing instituted at all institutions by 2009/2010.  The new School of Medicine building appears to be the ideal place for this testing at UVA and data security options will be investigated as the building is completed. 

  6. Report from Principles of Medicine committee.  Bob Bloodgood updated the Committee on activities of the Principles of Medicine Committee.  The Committee met recently and discussed the social security issue and will await information from Jerry Short's office.  The Committee has looked into the feasibility of recording lectures - either audio or video for web, Ipod casts.  John Jackson provided survey data from the AAMC website on what is being done at other medical schools and the impact of this on attendance/grades, etc.  John also reports that audio recording/publishing of the lectures can be managed with a minimum amount of expense (~$2000), video will be much more expensive (~$50,000).    The Principles Committee decided to beta test audio recording with one course during the 07-08 term to determine the effect on attendance and actual usage.   After obtaining feedback on this test, the Principles of Medicine Committee will decide whether to expand this to all classes. The Principles Committee discussed the draft policy on salary support for education in the Basic Science departments. The Committee is concerned that the 50% grant salary support requirement may impact faculty efforts as UME teachers. The large learning studio has evolved into a classroom that can be easily converted from large group space to small group space, making the room much more appealing to the course directors.

  7. Virtual slides.  The School of Medicine has recently purchased the software/hardware to create virtual slides.  The computer generated image will perform much as a microscope does and it is expected to be useful not only as a teaching tool but also in examinations for classes such as Cell and Tissue/Physiology and Pathology.  The equipment will be installed in the ITC ACHS facilities in Hospital West.

  8. Audience Response System is working very well in the Jordan Hall first year classroom.  ARS units were distributed to the second year class for use beginning January 2007. 

    The Principles Committee has looked at the data on the new curriculum and finds many ratings have increased this year.

  9. Next meeting An update by Bill Wilson on the progress of the Clinical Medicine Committee and further discussion of  the amount of time most students spend away from UVA on clinical rotations.  Allison Innes will be consulted.

Donald Innes