Minutes 08/25/10

Minutes 08/25/10

University of Virginia School of Medicine
Clinical Medicine Committee Minutes

Attending: Drs. M. Keeley, P. Ham, A. Innes, D. Innes, M. Bray, D. Geldmacher, A. Sudhir, W. Wilson,  and T. Buer, J. Jackson, Y. Newberry, Ms. Harvey (for Dr. Green), 


The meeting was called to order at 5:05 PM.  Several issues related to the electives were discussed. Dr. Keeley reviewed the current policy regarding international medical students taking electives at UVA.  These experiences are still available, with the approval of Student Affairs and a faculty member who will serve as the sponsor for a particular student. The orientation session for current 3rd year students regarding their electives/selectives is scheduled for September 20, with selection occurring in January 2011.   Dr. Keeley mentioned the plans for EPIC training for medical students, in anticipation of the “go live” date. Many of the current 4th year students and some of the 3rd year students have experience with EPIC at other institutions, and may be helpful  when EPIC “goes live” here.


The evaluation forms for the electives are now online in OASIS, and the return rate has generally been good. However, there has been a decrease in the narrative comments offered on the evaluations. This is unfortunate, since those narratives can sometimes be included in the MSPE for those electives occurring early in the 4th year.  It was decided to modify the current evaluation form template to enlarge the text box available for narratives, to remind the faculty of the importance of narrative comments, and to place the box at the top of the form instead of the bottom, which is where it currently resides.


The upcoming scheduling issue involving the transition from the current clerkship calendar to the new calendar in 2012 was discussed. There will be one 8 week period in early 2012 where there will be overlap between the “finishing” clerkship class and the “rising” clerkship class. Dr. Don Innes distributed some suggestions that might be helpful to the clerkships in addressing this issue and minimizing the effect on medical education. This will also occur after the new work hour policies for house staff (and probably for medical students as well) have been implemented. Each of the clerkships was asked to think about ways in which their particular clerkship might be able to address this transition period as we complete the change from the current curriculum and calendar to the new one. . Another meeting of the Clinical Medicine Committee will be held on September 15 to discuss this further.


The meeting was adjourned at 5:50 PM


Respectfully submitted,

William G. Wilson, MD

Chair, Clinical Medicine Committee