Minutes 04/19/10

Minutes 04/19/10

Clinical Medicine Commitee Minutes 04/19/10

CLINICAL MEDICINE COMMITTEE
Minutes
4/19/10

Attending: Drs. Pearson, McGahren, Herrington,  Heald, Chapin, Ghaemmaghami, Wilson

The meeting was called to order at 5:05 PM.  The main agenda item was the review of the proposed policy for student withdrawal from clerkships, electives, and selectives. The policy had been drafted by a committee chaired  by Dr. Geldmacher, and had been presented to the Academic Standards and Advancement Committee. A draft copy of the policy will be appended to these minutes. The policy was discussed and approved, with correction of a typographical error and clarification of “course director” to include “course/clerkship director”.

 

The need to reinforce work hour limits for medical students was discussed. While these limits, which are similar to the ACGME duty hour restrictions, are straightforward on inpatient services, a scenario was described where a student at an away office rotation was working in excess of the limits. Faculty, including community faculty, will need to be reminded of these work hour restrictions.

 

The lack of call-room space was discussed. Several clerkship directors have expressed frustration at the lack of call-room space for third year medical students on required clerkships and for fourth year medical students on electives and selectives. It was felt that the lack of the “on call experience” for our students did not prepare them well for internship and residency, and that students may be missing the opportunities to see acutely ill patients as they are admitted or to help with emergency situations that arise. A letter will be sent to Dr. Canterbury asking that the SOM make every effort to secure call-room space for our medical students.

 

Dr. Pearson announced that Dr. John Densmore has been appointed as Associate Dean of Admissions and Student Affairs. He will also be in charge of one of the four Colleges in the SOM.

 

Ms. Leslie Stewart will administer the AIM portion of the Internal Medicine clerkship and the Family Medicine clerkship; she is currently the coordinator for the Family Medicine clerkship.

 

The group was reminded of the Joint Clerkship Meeting to be held on Wednesday, April 21 in the Jordan Hall Conference Center (Rooms G1 and G2).

 

The meeting was adjourned at 5:50 PM

 

Respectfully submitted,

William G. Wilson, MD

Chair, Clinical Medicine Committee
 

 

 

DRAFT  POLICY ON STUDENT WITHDRAWAL

  1. Students may withdraw from clinical courses at any time with the approval of the Student Affairs Office for reasons such as:
    Illness
    Family care requirements, as outlined by the federal Family and Medical Leave Act
    Advice of research mentor, PhD program adviser, or MD program adviser provided in writing
    Approved withdrawal under these circumstances will result in a grade of ‘Incomplete,’ which will be submitted to the Registrar.  
    The duration and nature of make-up time to remediate the incomplete will be determined by the course director

  2. Students may withdraw from required clinical clerkships, for reasons other than addressed under Condition 1, within one week of initial clinical service (initial clinical service is defined as the first day of clinical instruction after initial orientation, workshops, etc.), only with approval of the clerkship/course director.  For the purposes of determining the one-week deadline, the Ambulatory Internal Medicine component of the Internal Medicine Clerkship will be considered separately from the inpatient portion.

    Approved withdrawal under these circumstances will result in a grade of ‘Incomplete,’ which will be submitted to the Registrar.
    If the student withdraws from the course without approval by Clerkship/Course Director, a grade of “Withdrawal” will be submitted to the Registrar.
    All required course elements must be repeated satisfactorily to obtain credit and replace the ‘I’ with a passing letter grade.  All “Incomplete” grades must be cleared to meet requirements for graduation
    A grade of ‘Withdrawal’ will be reported to the Academic Standards and Advancement Committee as a deficiency.

  3. Students may withdraw from required clinical clerkships at any point after one week of clinical service, and for reasons other than addressed under Condition 1, only with approval of the course director AND Student Affairs.
    Withdrawal under this condition will result in a permanent transcript grade of “Withdrawal,” which will be submitted to the Registrar.  
    A grade of ‘Withdrawal’ will be reported to the Academic Standards and Advancement Committee as a deficiency.
    Failure to complete course requirements without approval of the clerkship/course director AND Student Affairs will result in a grade of ‘F’ for the course.
    All required course elements must be repeated satisfactorily to obtain credit.

  4. Students may withdraw from electives and selective courses, for reasons other than addressed under Condition 1, only with approval of the Electives/Selectives leader. 
    Withdrawal under this condition will result in no credit and no grade will be submitted to the registrar.  
    Failure to complete course requirements without approval of the Electives/Selectives leader will result in a grade of ‘F’ and no credit for the course. 

 

Presented to Academic Standards and Achievement Committee 4/9/2010

Revision date 4/12/10; 4/19/2010