Minutes 03/08/10

Minutes 03/08/10

University of Virginia School of Medicine
Clinical Medicine Committee


Attending: Drs. Keeley, Geldmacher, Heald, Ham, A. Innes, D. Innes, Bray, Jackson, Herrmann, Bradenham, Wilson

The meeting was called to order at 5:05 PM. 

The issue of scheduling clerkships examinations for students who had not completed required clerkship workshops was discussed.  Several of the clerkships have required workshops as part of their curriculum, and occasionally students may miss a workshop due to illness or other absence. Some of these workshops are not repeated during the clerkship, so a "make-up" session can only be done during a later clerkship period. The question was whether students who had completed all of the requirements for a particular clerkship other than a workshop should be allowed to take the shelf exam. The workshops are not "graded", and it was felt that most students would prefer to take the shelf exam at the conclusion of their clerkship experience, even if a grade could not be issued until all requirements (including required workshops) had been completed.  The committee felt that students should be given the option of taking the shelf exam at the end of the clerkship, even if they would receive an "incomplete" grade until all requirements were met. It was mentioned that students who have not completed the clerkships, including students who had an "incomplete", would not be able to take the Step 2 CK examination.

Dr. Keeley described several new electives that had been proposed for the electives year, including an EPIC elective in which 4th year students would be trained as "super-users" to be able to assist the faculty, house staff, and other health professionals at the time when EPIC is being introduced. The elective will include instruction in change theory and adult learning theory.

Dr. Geldmacher will appoint a subcommittee to define a policy regarding students "dropping" clerkships after the clerkship begins.  The Clinical Medicine Committee will meet in April to review the proposed policy.

Dr. Innes encouraged the clerkship directors to submit their grades and narrative evaluations in a timely manner. He also mentioned the need for the clerkships to document contact with medical students regarding their progress in completing the list of required cases/diseases. He suggested that some of the contact could be positive, informing students that they had successfully completed the requirement in a timely manner. He reminded the group of the joint clerkship meeting which will be held in Charlottesville on April 21.

Dr. Wilson reviewed the changes in the OASIS evaluation form that were approved at the previous Clinical Medicine Committee meeting.

Ms. Lieb discussed the schedule for the upcoming Basic Sciences for Careers sessions which will be held in early May.

The meeting was adjourned at 5:50 PM

Respectfully submitted,
William G. Wilson, MD
Chair, Clinical Medicine Committee