Minutes 01/29/07

Minutes 01/29/07

University of Virginia School of Medicine
Clinical Medicine Committee

Attending: Drs. Geldmacher, Heald, Herrington, McGahren,  Rein, Sanfey, Wilson, A. Innes, D. Innes,  Short, Keeley, Jackson, Mounsey,  Chapin,  Pearson

The meeting was called to order at 5 PM in the Pediatrics Conference Room.

Dr. Wilson presented an overview of the "Extramural Needs Assessment" report that has been prepared for the Dean, based on information provided by the clerkship directors. The final report will be sent to Dean Pearson who will provide it to Dean Garson.

Dr. Allison Innes discussed the "marginal" notation for the individual items on the Oasis student evaluation form and the way in which the clerkships would address this issue. The question did not pertain to the "overall" grade for the clerkship, but rather to the summative form that contains the 16 items which are rated "marginal", "typical", "superior", and "honors".  There was discussion of how the individual clerkships were dealing with this. Several commented that it had not come up before for a student who otherwise received a "passing" grade on a clerkship. If a student's overall evaluation was not satisfactory, that student would be discussed by the student promotions committee. However, if a student otherwise had "passing" evaluations and grades, there is no mechanism to bring that student before the Promotions Committee.  The sense of the committee was that the student should be contacted and told of the specific need for improvement, with suggestions regarding how this might be accomplished (through elective experiences that might address that particular area), and that the  Office of Student Affairs should also be informed.

Dr. Innes also discussed the new security process at the Salem VA hospital, which includes the need for students to be fingerprinted for use by the new fingerprint scanning system. Students who will be affected have been contacted so that they can undergo the scanning and have access.

Dr. Keeley gave an update on the selective/elective program, including the use of the Oasis system for evaluations and scheduling. There will be a "lottery" for selectives soon, with the "electives" scheduled at a later time. The current 3rd year medical school class will complete their clerkships in late April, and the new 3rd year students will begin clerkships on April 30, 2007 as the first class to experience the "new calendar" in its entirety.

Dean Pearson presented a summary of the new UME allocation model for clinical departments, along with the rationale for the new allocation formulas. This has already been presented to the clinical chairs.

The meeting was adjourned at 5:55 PM.

Respectfully submitted,

William G. Wilson, MD
Chair, Clinical Medicine Committee