Info for Incoming Housestaff

SOM Home > Education > Graduate Medical Education > Info for Incoming Housestaff

Info for Incoming Housestaff

Greetings Incoming Trainees!

The credentialing process is managed online through our training program management software, New Innovations. Upon our receipt of your signed contract, you will receive an email from our office with login info and directions for completing this process. IF YOU DO NOT RECEIVE THIS INFORMATION, PLEASE ALERT US.

Credentialing FAQs

  • LICENSURE
    The GME office will apply for a training license on your behalf annually. The fee is covered by the GMEO. If you elect to obtain an independant license, you must notify us (the responsiblity for the application and fee for this license will be your own). Your training license will be issued in whatever name is listed on your social security card. We are required to credential you in your legal name. Your e-mail account, white coat, EMR profile, ID badge, etc. must all reflect your legal name. We cannot accommodate nicknames, or substitute middle names for first names, etc. If you plan to change your legal name before you begin work (ie, marriage) please alert our Credentials Coordinator so that we can assist you in completing the following paperwork appropriately. The GME Office will pay for your Virginia State Training License. Do not send payment.


  • CREDENTIALS
    Please be aware that, per policy, we credential physicians according to the degree conferred by their medical school. For example, D.O. for Doctor of Osteopathy, M.D., Doctor of Medicine, M.B.B.S., Bachelor of Medicine, Bachelor of Surgery, etc. While all of these degrees use the prefix “Dr.” the credentials you earned are the ones that must be used for identification purposes. For example, we will not substitute “MD” for a trainee who has earned an “MBBS” degree.

  • Basic Life Support Training

    BLS training is required of all GME trainees. Many programs also require additional advanced life support certification--please verify your program's requirements with your program coordinator. Because we cannot accommodate all incoming trainees in courses here, you are strongly encouraged to obtain the required training at your current institution. The GME Office will reimburse the cost of any required BLS/ACLS training once you begin work; please bring receipts from this training to orientation.

 

ORIENTATION 2014 INFORMATION

 

Intern Orientation June 16th & 17th

Intern Orientation (two full days) June 16th & 17th (Breakfast at 7:30, Program starts at 8:00 a.m.) See attached link for parking and shuttle direction.  Please follow parking procedures carefully. DO NOT PARKING IN ANY HOSPITAL PARKING LOTS FOR ORIENTATION.  You will receive a more permanent parking assignment during Orientation.

 

Upper Level Orientation June 30th

Upper Level Orientation is one (full) day only.  (Breakfast at 7:30, Program starts at 8:00 a.m.) See attached link for parking and shuttle direction.  Please follow parking procedures carefully. DO NOT PARKING IN ANY HOSPITAL PARKING LOTS FOR ORIENTATION.  You will receive a more permanent parking assignment during Orientation.

For anyone starting after July 1st, the GME office will coordinate an Orientation date with your program.

WHAT TO BRING WITH YOU

  • Identification (Bring EITHER your passport OR two other forms of ID (ie. Both your driver’s license and your SS card), required by HR to complete your I9 form.
  • Any relevant visa or employment authorization documentation for non-US citizens.
  • Your local address and cell phone number.
  • If you are getting a parking assignment you will need your vehicle’s make, model and license tag number and a deposit of $25 CASH or CHECK.  No credit cards.
  • Any receipts for BLS or ACLS courses.  (Your program collects the cards for their files).

 

Dress is business casual.  You will be walking some distance and be outside between buildings, please take weather and footwear into account.

You will be collecting white coats, scrubs, materials and equipment….. a bag or briefcase could be useful.

NOTE: Participation in an Orientation event is required.

If you have any questions, please call the GME Office at (434)-243-6297.

 

RELOCATION RESOURCES