For Program Coordinators

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For Program Coordinators

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Note: Some resources are on the Health System INTRANET and require a UVA UserID log-in.

Credentialing

All credentialing documents are currently under review for next season; the links will be reactivated mid January 2015.

Initial Appointment

  • Initial Checklist
  • Coordinator Checklist for Non-MD Programs
  • Reappointment of Former Trainees Checklist
  • GME Contract
  • Instructions For Completing The GME Contract
  • Sample Appointment Letter ("Dr. Syverud")
  • Universal Application (For Non-ERAS Users)
  • Credentialing Process Overview

Reappointment

  • Instructions for Reappointment (READ FIRST)
  • Checklist for GMTs Staying in the Program
  • Checklist for GMTs Changing Programs
  • Reappointment Contract
  • Reappointment Recommendation Form
  • Program Director ("Syverud") Letter
  • Supplemental Application

 

Work/Life Resources


 

Resources

 

Educational Resources


Coordinator Training Resources


 

Recruitment Season


 

Policies & Procedures

Index of GME Policies

  1. Salary
  2. Resident Recruitment & Selection
  3. Leave or Request for Absence
  4. Non-Renewal of Graduate Medical Trainees' Appointment
  5. Assessment of Performance
  6. Grievance
  7. Passing USMLE
  8. Conditions of Employment
  9. Breaches of Confidentiality
  10. ACGME Duty Hour Regulations and Procedures
  11. Internal and External Moonlighting Activities
    (Applications Below in "Documents and Forms" Section)
  12. Supervision for Graduate Medical Trainees
    Supervision for Graduate Medical Trainees (PROTOCOL)
  13. Presence of Other Learners
  14. Employee Health Services
  15. Graduate Medical Trainees Rotating to other Institutional Services
  16. Administrative Support in the Event of a Disaster
  17. Commitment of Education for Critical Care Programs
  18. Reduction in Size/Closure of GME Training Programs
  19. Clinical Duties of Graduate Medical Trainees During Extreme Emergent Situations
  20. Post-graduate Clinical Externships
  21. Multidisciplinary Pain Medicine Programs and Committee
  22. Emergency/Back-up Call for Off Service Trainees
  23. New Innovations
  24. Transitions of Care
  25. Learner Mistreatment (Draft in progress)
  26. Fitness for Duty
  27. Extramural Activities
  28. Visitors, Observers, and Externs
  29. Use of Recording Devices

 

 


 

Internal Program Review

  • Internal Reviews Schedule (In progress)

 

Documents & Forms

UVA TRAINEES DOING ROTATIONS OUTSIDE UVA

 

NON UVA TRAINEES DOING CLINICAL ROTATIONS AT UVA

 

NON UVA TRAINEES DOING OBSERVATIONS AT UVA

 

Observation requests for Attendings, Students, Community Members etc are not handled by the GME Office.  Please refer to Medical Center Policy 315.


MOONLIGHTING


OTHER FORMS