Check-In and Orientation 

Housing is provided in the student dormitory near the Carilion hospital.

All students will attend orientation and/or check in with Carilion Student Affairs and will pay a refundable deposit of $40 to cover the loan of a badge (which must be worn whenever on campus) access card, room key, scrub card (including 3 scrub sets available), Logician Desktop and/or call room key as applicable. Lost or loaned access cards are serious threats to security and, along with mal-functioning access cards, must be reported to your coordinator immediately so s/he can replace them. If you lose items loaned to you, contact your coordinator immediately. Getting replacements on your own subjects you to removal from the program.

ED students must also attend ED orientation. (See email.)

Deposits and Check-Out

At check-out you must personally return all the items loaned to you (including scrub sets) and have cleared your Logician Desktop, if applicable, for your deposit to be refunded. Changes to your check-out appointment can be made only in cases of dire emergency and must be finalized at least 2 workdays in advance. Students are expected to replace unreturned or damaged pagers at cost.

Food & Meals are available at the following locations:

CRCH 4th Floor Cafeteria

CRMH Jazzman's Café in 1S, 3rd Floor Riverwalk Café, and Rehab Building Cafeteria across the street

Some departments provide lunch but only for conference attendees. Please ask your preceptor. Vending machines have been placed on the residence hall, but reporting and recovering lost money is your responsibility. Meal credits are available for only UVa & VCOM students only.

HIPAA Considerations

For HIPAA training to be valid, it must be organization-specific so you will be sent information and a test along with a Confidentiality Agreement prior to arrival. Maintaining confidentiality requires at least these two considerations: first, does the other person have a legitimate need to know the information; and secondly, if you decide affirmatively to the first question, then are you the appropriate person to share that information with that person?

Prior to examining patients, performing procedures, etc., inform your patients of your status as a medical student under the direction and supervision of our staff physicians. This is important legally and as a matter of courtesy toward patients. Do not discuss patients in any area where patients' families, visitors, etc., can overhear you. Doing so exposes you to litigation.

Needlesticks/Blood Exposure

For students who follow this process, Carilion covers the costs of testing the source patient and the student's initial lab work and first dose of post-exposure medications. Report immediately to Employee Health at CRMH (7-7206, from 8am-4pm) or, if after hours, to the ER for treatment and then report to Employee Health the very next business day. Tell patient registration that you are a visiting medical student. For subsequent follow-up, follow your program's guidelines and/or submit your claims to your personal health insurance carrier.

Personal Sickness

Students who become ill with a communicable disease during enrollment are required to immediately remove themselves from patient care activities and notify the coordinator and preceptor.

Medical care expenses incurred while at Carilion will be the student's responsibility. Students needing medical attention during working hours should call Student Affairs to arrange an appointment at the Crystal Springs Internal Medicine Office. Students needing medical attention after hours should go to the Emergency Department at CRMH. Students may not go to the Laboratory and order tests on their own initiative or at the suggestion of members of the resident staff.

PPD Tests

Occupational Medicine provides PPD tests during limited hours and for cash payment-they do not submit insurance claims. They are at CRCH on 1st floor near the ED, but you'll need to call 985-8521 to make an appointment and so you can take payment with you.

Personal Items and Valuables

Carilion Health System is not responsible for your personal items, including those left in your dorm room.

Free Parking is available at both hospitals in the garages only. Bikes of all types must be parked only in the garage.

Lockers

Lockers are available in the 6N Annex at CRMH adjacent to the auditorium and offices. Students must request lockers from Student Affairs, provide their own locks, and then remove them before leaving CMC. Locks on unassigned lockers will be removed. Students may not modify the appearance of the lockers in any way.

Alcoholic Beverages and Smoking are not allowed in any building on campus, including the dorm.

Phone Usage and Mail

Under no circumstances may you make personal phone calls on Carilion phones. To make calls to your School of Medicine pertaining to school matters, please advise your coordinator.

Mail you wish to receive while in Roanoke

should be addressed as follows:

Your Name + "MEDICAL STUDENT"
CRCH
PO Box 12946
Roanoke, VA 24029-2946

Your mail will be held in the CRCH 2nd floor Mail Room. Look for the bin labeled "Medical Students." It is your responsibility to check the Mail Room for your mail between 7:30 a.m. and 4:00 p.m. and before leaving at the end of your rotation because unclaimed mail and packages are not forwarded and will be returned to sender.

For UPS, FedEx, or Priority Mail, use our Mailroom's
physical address:
Your Name + "MEDICAL STUDENT"
CRCH
101 Elm Avenue, SE
Roanoke, VA 24013 

Libraries and Copiers

The Carilion Library can provide computerized literature searches for medical students. The Library also has the EBSCO med end-user searching service. Students are welcome to choose whichever literature-searching service is most convenient for them and the librarian is available to do searches if needed. Please see the "Self-Help" guides placed throughout the library for help on unstaffed evenings and weekends.

Students may use the copiers in the Libraries for a fee of 10 cents per page or purchase a copy card from the vending machine there. Personal copying is not allowed. If you are instructed by Medical Education faculty to prepare multiple copies of handouts for lectures or conferences, ask the appropriate Medical Education support staff to assist you.

Computers

Under no circumstances is any student to change ANY computer settings on any CHS computer in any facility. This

includes changing proxy settings in an attempt to access e-mail accounts or home pages. This blocks access to several

important databases. Students will be dismissed from our program. Do not connect any laptops or other electronic devices to CHS computers.

Call Rooms & Taking Call

On-site call rooms are available for IM, OB, and Surgery students only. MS4's wanting to take Trauma call must ask the program coordinator to add your name to the call list. Do not call the operators yourself.

Dress and Scrubs

All students are expected to wear clean white lab jackets and dress professionally, which includes ties for men. Absolutely no jewelry may be worn into the OR's.

Scrubs are provided via the hospital scrub machines in the OR changing areas only for those students whose rotation responsibilities require entering the OR's, such as OB and Surgery. Students anticipating being on call can wear their own scrubs into the hospital, but no one may enter the OR's in personal scrubs or in hospital scrubs worn on rounds or outside the hospital. The last weekday of your rotation, you must call 981-7720 to insure all 3 scrub sets assigned to your scrub card have been returned before checkout.

Other students wishing to enter the Operating Room during surgery on one of their patients must identify themselves to the Operation Room supervisor.

Evaluations

MS3's with hard copy evaluations should give them to the preceptor. Mid-rotation Carilion's Clerkship Office sends all MS4 evals to preceptors. No completed original evaluation may be given to a student except for UVa selective evals, which are completed on-line, printed, signed, and given back to students to deliver to UVa. Other students may have a photocopy only, and preceptors must return all completed originals directly to Carilion's Clerkship Office, which delivers them to the schools.
Rev April 07

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