Welcome to the December edition of the Round Table!
In the coming days I, along with other Health System leaders, will be sharing with you a bold new clinical strategy for the Health System. It is a strategy full of promise and possibility. In April 2011, the Medical Center Operating Board (MCOB) and the Board of Visitors (BOV) charged the Health System to develop a detailed clinical strategy. When we delivered the initial proposal to them in November both boards approved the strategic direction.
2012 will see comprehensive and transformational changes across the Health System. Initially, the MCOB asked for a strategic plan involving hospital operations, in response to the changing commercial environment. However, the BOV explicitly directed that research and education be included in the plan, and we are doing so, with the guidance and help of our strategic partner, Chartis.
As an academic medical center, the strategic direction involves all of us, working together as a team. In the next few months Mr. Howell, CEO of the hospital, Mr. Haws, CEO of UVA Physicians Group and Chief Administrative Officer of the School of Medicine, and I will be visiting every department. We will present the strategic direction to the faculty and staff and will be answering any questions.
We will need to adapt to the large-scale changes coming in healthcare in the United States. Among these changes are stabilized or decreasing reimbursement for clinical services. We must be ready for and be able to adapt to these. Indeed, these coming changes, in many ways prompted the strategic initiative. Despite the difficulties that lie ahead, I believe that with this newly designed strategic direction, we will continue as a leading clinical and academic enterprise — and ultimately be able to serve our patients better, while also advancing medical science.
This has been an exciting year for the Health System, full of opportunities and rewards. As the year comes to a close, I'd like to thank you for your hard work, dedication and professionalism. I look forward to 2012, and the unique challenges it will bring.
I hope that you and your families have a wonderful holiday season and a safe New Year.
In this edition of Round Table you will find information on:
- Care Connection Succeeds and Expands
- Administrative Excellence Award and Employee of the Month Nominations
- Nominations Open for the Anne L. Brodie Teacher's Teacher Award
- Tracey Hoke, MD, MSc, FAAP, Is Appointed Associate Chief Medical Officer for the Children's Hospital
- Dean's New Faculty Seminar Series
- MPH News: Reaccreditation, Peace Corps & School-Based Health Care Book
- Symposium Honors James C. Garrison, PhD
- Cancer Center Support Grant Receives Outstanding Reviews Rating
- Encrypting Protected Health Information (PHI)
Steven T. DeKosky, MD, FAAN, FACP
Care Connection Succeeds and Expands
The Health System set up the UVA Care Connection (formerly Employee Connection) to facilitate easy and rapid access to expert care, and I encourage you to use it. For Health System and UVA employees, faculty, staff, and immediate family with no restrictions, a primary care appointment (general internal medicine, family medicine, pediatrics) is all made in two days, and a specialist care appointment within five days. Radiological studies (non-procedural) will be done within three days. In the past 23 months, the employee portion of Care Connection has scheduled more than 9,000 patients, of which 72 percent have been to specialists, 25 percent have been to primary care, and 3 percent have been in Radiology and Medical Imaging.
In July we extended Care Connection service to Culpeper Medical Associates (CMA), and the feedback has been overwhelmingly positive. Our 70 clinics have accommodated approximately 18 patients per week. On November 1, Care Connection was extended to UVA's Regional Primary Care system, which is similar in size to CMA. This has led to 38 referrals per week. Care Connection also includes Student Health, and (thus far) several commercial entities, including Klockner-Pentaplast and Century Link. It is my hope to eventually have these standards of access applied to all patients who wish to schedule an appointment at UVA!
I'd like to thank you for your outstanding efforts with this program, as well as those of the clinic staff, as we continue to increase our access for the community.
Administrative Excellence Award and Employee of the Month Nominations
The School of Medicine (SOM) is accepting nominations through December 21 for the annual Administrative Excellence Award. This award recognizes an SOM administrator whose management and leadership result in significant, positive impact, enabling the SOM to carry out its mission more effectively. Nominees should be the administrator of a School of Medicine department, division or center, or be in another comparable management role in the School. Nominees must be School of Medicine Classified staff, University staff, or Administrative and Professional Faculty. Nominations can be submitted by anyone (including patients) who works directly with the nominee.
Take a moment to consider your peers and colleagues, and decide if there is someone who has an ongoing positive impact on their unit, the School, or the University. Nominations should be addressed to Brad Haws, Senior Associate Dean and COO, and submitted to SOM Human Resources to the attention of Cayce Fournier at PO Box 800790.
Also, as we close out 2011, we're still considering nominations for Employee of the Month. We encourage you to submit nominations for your outstanding employees. This is a great way to recognize all that our employees do to contribute to the success of our organization, school, and University. Use this form to submit nominations: https://www.healthsystem.virginia.edu/intranet/somhr/rewards/eom_nomination_form.cfm
Employees of the Month and the Administrative Excellence Award winner will be recognized at an event in January 2012. If you have questions or require more information, please contact Ellen Missana (982-4334, firstname.lastname@example.org) or Cayce Fournier (243-9572, email@example.com)
Nominations Open for the Anne L. Brodie Teacher's Teacher Award
School of Medicine clinical faculty are invited to submit nominations for the annual Alpha Omega Alpha – Anne L. Brodie Teacher's Teacher Award. This is a medical education faculty mentoring award that recognizes University of Virginia School of Medicine faculty who model excellence in the mentoring of clinical faculty educators.
If you know someone worthy of such an award, I encourage you to submit a nomination letter. Nomination letters from clinical faculty are due by December 31, should be no more than one page in length, and describe how this nominee has influenced your clinical teaching. Please submit your letter to Mary O'Leary at firstname.lastname@example.org.
Selection will be performed by a committee comprised of the student and faculty leadership of the UVA Alpha Omega Alpha Chapter and the Brodie Medical Education Fund Committee. The award will consist of a framed certificate and an honorarium of $1,000, to be given at the annual AOA dinner next March. Please consider nominating a peer who you believe models this excellence!
Tracey Hoke, MD, MSc, FAAP, Is Appointed Associate Chief Medical Officer for the Children's Hospital
I would like to take this opportunity to congratulate Tracey Hoke, MD, MSc, FAAP, on her appointment as the Associate Chief Medical Officer for the Children's Hospital. Dr. Hoke has a passion for patient care, quality and performance improvement. Please extend a warm welcome to Dr. Hoke as she assumes this vitally important role.
Dean's New Faculty Seminar Series
Thank you to everyone who attended this fall's presentations in the Dean's New Faculty Seminar series. In addition to education, the seminars are an opportunity for presenters to introduce themselves (and their research programs) to other faculty and to make contacts with others in their field and around the School of Medicine and the Grounds. Please note that the November seminar has been rescheduled for February.
All faculty, students, and staff are welcome to attend the seminars, which are held in Jordan Hall Auditorium. As a reminder, upcoming speakers this winter are:
Thursday, January 19, 4 p.m.
- Presenter – Aaron Quinlan, PhD, Assistant Professor of Public Health Sciences.
- Topic – Genome stability in the germline and in somatic lineages.
Thursday, February 16, 4 p.m.
- Presenter – James Stone MD, PhD, Assistant Professor of Radiology.
- Topic – Traumatic Brain Injury: Neuroimaging correlates of repetitive blast exposure in human military service members.
It is my hope that this merit-based series will speed the introduction of exciting new research ideas, and accelerate collaborations and interactions between our new faculty and all of our established colleagues!
MPH News: Reaccreditation, Peace Corps & School-Based Health Care Book
Congratulations to the Master of Public Health (MPH) Program for receiving its reaccreditation! The Council on Education for Public Health Board of Councilors recently awarded the MPH program the maximum term — seven years, extending to the end of 2018! The site team's final report noted that UVA students believed that the MPH program is a collective individualized program with strong faculty that provides community-based, real-world experience. They also observed that the program is individualized, interdisciplinary, and teaches students broad frameworks and critical-thinking skills, leaving them well-equipped to address public health issues in the community. The report also highlighted that MPH faculty work with a wide array of community partners and health agencies that include health care facilities, local and state health departments, the Centers for Disease Control and Prevention, community-based organizations, and schools, which provide resources for instruction, research and service. Congratulations to the Department of Public Health and the faculty and staff of the program!
In related MPH news, the program is pleased to announce that it has been selected to participate in the Peace Corps Master's International program. Virginia MPH students who are accepted to the program can serve in the Peace Corps while earning their degree. After the Peace Corps experience, students will return to UVA to complete their degree requirements.
Finally, please join me in congratulating Jeanita W. Richardson, PhD, Associate Professor and Assistant Director of Community Health Programs & Research Department of Public Health Sciences, for her recent work on School-Based Health Care: Advancing Educational Success and Public Health. With co-editor Terri D. Wright, Director of the Center for School, Health and Education, APHA, Richardson offers the first book of its kind in 20 years, addressing practice, policy and applied research on outcomes and impacts particular to school-based health care. The text shares strategies that improve access to health care, services and programs, and also favorably impact health and educational equity. Richardson says, "Of particular concern in this volume are the millions of children who find themselves uninsured, underinsured or unable to access health care. Children and youth are particularly vulnerable because they are fiscally and politically dependent upon adults and social systems for support." School-Based Health Care recently debuted at the annual American Public Health Association meeting in Washington, DC, and has been receiving national attention. I encourage you to read it.
Symposium Honors James C. Garrison, PhD
Please join me in congratulating James C. Garrison, PhD, for his more than 35 years of service to the University. The Department of Pharmacology celebrated Dr. Garrison's career with a symposium on December 10 in the Jordan Hall Conference Center auditorium.
Dr. Garrison served as Chair of the Pharmacology Department from 1993-2008 and has been a member of our faculty since 1975. The symposium honored his years of service by highlighting topics of interest to Dr. Garrison and his former trainees. The afternoon began with an introduction of "Dr. Garrison's career at UVA" from Douglas Bayliss, PhD, Professor and Chair of Pharmacology. Visiting distinguished speakers included T. Kendall Harden (University of North Carolina), Fraydoon Rastinejad (Sanford-Burnham Medical Research Institute), Timothy Haystead (Duke University), Raymond R. Mattingly (Wayne State University), Lin Mei (Georgia Health Sciences University) and Joel Linden (La Jolla Institute for Allergy and Immunology).
I hope you were able to attend this symposium and help celebrate Dr. Garrison's years of service.
Cancer Center Support Grant Receives Outstanding Reviews Rating
I am delighted to announce that following a very successful visit in June, a National Cancer Institute (NCI) team of peer reviewers has rated our program "outstanding." In scoring our program the team specifically mentioned presentations by Cancer Center Deputy Director Paula Fracasso, MD, and by President Sullivan who addressed the Review Committee. The Review Committee recommended accreditation for five years – the maximum time possible, and at our current funding level. As I mentioned in July's Round Table, great credit goes to everyone associated with the Cancer Center. We are awaiting final notice of the grant award from the NCI.
UVA is one of 66 cancer centers to earn designation as a center of research excellence by the National Cancer Institute – a designation that brings in almost $2.5 million each year to support faculty recruitment, salaries, pilot projects and core facilities.
Encrypting Protected Health Information (PHI)
If you handle sensitive patient information or data, I encourage you to familiarize yourself with the encryption policy and electronic tools, in order to ensure the security of all confidential personal information. Each of us has a responsibility regarding data encryption of protected health information (PHI), and the storage, sharing and disposal of highly sensitive data. PHI includes health records and personal information that could be linked to an individual.
It is your responsibility to determine if you have highly sensitive data on your individual-use devices or media and, if so, you must ensure you are in compliance with the policy, as outlined here https://policy.itc.virginia.edu/policy/policydisplay?id=IRM-015.
There are two types of encryption available, the Virtual Private Network (VPN) and hard drive/file encryption. Details on how to protect your sensitive data can be found at its.virginia.edu/security/encryption/. Easy-to-use, University-provided software is also available to help you locate and safely delete or handle sensitive data. More details can be found at its.virginia.edu/security/identityfinder/ and its.virginia.edu/security/dataremoval/.
We are strongly committed to maintaining the privacy and security of
confidential personal information and other highly sensitive