Committee Guidelines

Committee Guidelines

Suggested Guidelines for Departmental P&T Committee 

  1. Minimum number of people on the Dept. P&T Committee: 3
  2. The Department P&T Committee may include UVa members from outside the department (from elsewhere in the School of Medicine or on Grounds).  The Department Chair may be an ex-officio, non-voting member. 
  3. Members of the Department P&T Committee may discuss and cast votes on candidates whose proposed rank is at or below their own rank. 
  4. The Department P&T Committee must review the candidate's complete portfolio, including the internal and external letters of reference.  
  5. The Department P&T Committee recommends action to the Department Chair.  The committee completes the Department P&T Recommendation Form (available on the P&T website).
  6. The Department P&T Recommendation Form contains the committee's recommendation for the candidate, the vote of the members, and a Summary Rationale for the recommendation.  The form will be added to the candidate's portfolio.
    Please Note:
    (a) If the candidate's promotion was controversial for the department committee, the nature of the controversy should be described.
    (b)  Denials should include constructive feedback that gives suggestions for future/career guidance for the candidate.
  7. The Chair or the Chair-Designate is responsible for timely notification of the candidate of the decision (favorable or unfavorable).  The constructive feedback from the committee should be shared with the candidate.
  8. For candidates subsequently considered by the SOM P&T Committee, the Chair and/or Division Chief will write a Letter of Nomination to the Dean that should expand upon the Summary Rationale written by the Department P&T Committee.